For our client, an international family office located in Vaduz (Liechtenstein), we are looking for a proactive, independent and hands-on person to take over a multi-tasking role with interesting responsibilities as Reception and Administrative Support Specialist (m/w/d) 100%

Responsibilities:

• Provide a warm welcome and professional support to clients, guests, and colleagues.
• Manage meeting rooms, including catering services.
• Organize daily lunch reservations and catering requirements.
• Coordinate local hotel bookings and travel arrangements, including parking for incoming visitors.
• Ensure security by adhering to procedures, monitoring the registration log, and issuing visitor badges.
• Oversee office and kitchen inventory, maintain cleanliness in the reception area and common spaces, and handle the receipt, sorting, and dispatch of mail and deliveries.
• Assist with ad-hoc administrative tasks and projects while representing the Office Manager.
• Act as a personal assistant to the CFO, including managing their agenda.

Qualifications:

• Completed commercial training or equivalent qualification.
• Experience in a reception or similar role is an advantage.
• Excellent communication skills in English; proficiency in additional languages is a plus.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Team player with a service-oriented mindset.

We look forward to receiving your application!