Senior Executive Assistant (m/w/d) 100%

For our Client based in the heart of Zug, we are searching for an Senior Executive Assistant 100%.

This is a rare opportunity to work directly with the senior executive as their Senior Executive Assistant 100%, providing high-level professional and personal support. The position is central to enabling productivity and effectiveness across the organization and the executive’s broader portfolio. The role goes beyond traditional assistant duties: it combines classic executive support with project coordination and operational oversight. By relieving the senior executive of day-to-day administrative and organisational tasks, the successful candidate will make a substantial contribution to their ability to focus on strategic priorities, innovation, and business growth.

Key Responsibilities

Strategic & Organisational Support

• Coordinate and follow up on strategic initiatives, projects, and priorities across the Founder’s portfolio.
• Prepare decision-making materials, presentations, and reports for internal and external stakeholders.
• Monitor progress on actions and ensure accountability across different initiatives.

Project & Innovation Support

• Provide organisational and administrative support for new ventures and transformation projects.
• Assist with research, preparation of benchmarks, market scans, and trend reports.
• Support workshops, meetings, and events, ensuring professional preparation and follow-up.

Executive & Administrative Support

• Manage an international and complex calendar; schedule and prioritise meetings.
• Prepare agendas, take minutes, and track action points for executive-level discussions.
• Act as the communication interface between the Founder, leadership team, partners, and external stakeholders.
• Coordinate domestic and international travel arrangements.
• Handle expense management, contracts, and general correspondence.

Operational & Personal Coordination

• Ensure smooth integration of professional and personal commitments.
• Provide occasional support with personal logistics where required.
• Maintain the highest level of confidentiality and discretion at all times.

Candidate Profile

Experience & Skills

• Proven experience as an Executive Assistant, Personal Assistant, or in a comparable high-level support function (consulting, hospitality, or project coordination).
• Strong organisational and multitasking skills, with proven ability to manage competing priorities in a fast-paced environment.
• Fluent in German and English; Persian is an advantage.
• High digital affinity and proficiency with MS Office and modern productivity tools.
• Strong interpersonal and communication skills, with cultural sensitivity.

Personal Attributes

• Discreet, loyal, and trustworthy, with excellent judgment.
• Service-minded and proactive, anticipating needs before they arise.
• Structured, detail-oriented, and able to bring clarity to complex situations.
• Calm and adaptable, thriving in a dynamic entrepreneurial setting.

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