Travel Agent - Administrative support

Our client, a European institution, is looking for its future Travel Agent. You will carry out a wide range of administrative services/tasks reflecting the full life cycle of the organization of missions abroad. This is a consultant position until the end of the year.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement.

At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

Your responsibilities :

• Create a travel authorisation based on the travel request submitted by the traveller;
• Verify if the travel request contains all the information needed to organize the trip
• Manage the travel authorisation form if there are any derogations/exceptions requiring additional approval.
• Provide travel options to traveler (contact the travel agency, contact with hotels, …)
• When the preferred travel option is confirmed by the traveler, you will have to check/ execute additional information (in case of trips to high risk areas or a visa requirement)
• Update the travel request status in the tasks ticketing system
• Manage all travel change requests requested by the traveler
• Manage travel expenses and reimbursement request

Your profile :

• Certified secondary-level education and certificate/diploma of further studies in accounting/administration or equivalent proven experience
• At least 2 years of experience in administrative assistance, including travel bookings and expenses report handling experience
• Familiarity with common Enterprise resource Planning Software and in particular with Oracle PeopleSoft
• Fluent in English and French
• Strong respect of procedures skills
• Flexibility and adaptability
• Good communication skills
• Result-Oriented

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurélia Michaux as soon as possible - CONFIDENTIALITY ASSURED.

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