Accounting Admin

Job Summary:

We are seeking a detail-oriented and organized Project Administrative Coordinator to support our project management and accounting teams. This role is responsible for performing a variety of administrative tasks related to project setup, billing, and documentation. The ideal candidate will have experience with AIA billing, time and materials (T&M) expense tracking, and project accounting systems.

Key Responsibilities:

• Record and code project labor charges accurately.

• Perform data entry for expense reports and ensure timely submission.

• Assemble and photocopy backup documentation for client invoices.

• Maintain and file project accounting data and documentation.

• Assist with AIA billing processes and ensure compliance with client requirements.

• Support project setup activities, including creation and maintenance of project files.

• Track and report T&M expenses for ongoing projects.

• Collaborate with project managers and accounting staff to ensure accurate and timely billing.

• Provide general administrative support to the project team as needed.

Qualifications:

• High school diploma or equivalent; associate degree or higher preferred.

• 2+ years of experience in administrative support, preferably in a project or accounting environment.

• Familiarity with AIA billing and T&M expense tracking.

• Strong attention to detail and organizational skills.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

• Ability to manage multiple tasks and meet deadlines.

• Excellent communication and interpersonal skills.

Preferred Skills:

• Experience with project management or accounting software.

• Knowledge of construction or engineering industry billing practices.

Benefits

• Health

• Dental

• Vision

• 401k

Pay:

• $26 - $28/HR

Pay Details: $26.00 to $28.00 per hour

Search managed by: Justin Marks

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.