Accounts Payable Specialist

Accounts Payable Specialist

Location: East Phoenix, AZ
Schedule: Monday through Friday, 8:00 AM to 5:00 PM - Onsite
Salary: $60k to $70k

Position Overview

We are seeking an experienced Accounts Payable Specialist to join a growing and evolving accounting team. This role is ideal for someone who is comfortable working in an environment where processes are still being refined and who enjoys bringing organization and accuracy to the AP function.

The Accounts Payable Specialist will be responsible for day to day AP processing while also assisting with account cleanup, resolving discrepancies, improving processes, and potentially helping document standard operating procedures. The right candidate will have strong SAP experience and a solid understanding of both two way and three way matching.

Key Responsibilities

• Manage full cycle accounts payable activities, including invoice review, coding, matching, approvals, and payment processing

• Perform two way and three way matching against purchase orders, receipts, and invoices

• Research and resolve invoice discrepancies, duplicate invoices, missing documentation, pricing differences, and unmatched purchase orders

• Assist with AP cleanup projects, including researching aged or outstanding transactions and correcting historical issues

• Maintain accurate vendor records and support vendor account reconciliations

• Review purchase order related invoices and work with internal departments to resolve receiving or approval issues

• Support payment processing and ensure invoices are paid accurately and within established terms

• Reconcile AP related accounts and assist with month end close activities

• Work within SAP to process transactions, research issues, and maintain accurate AP records

• Help identify opportunities to improve AP processes, controls, and overall workflow

• Assist with documenting procedures and potentially creating or updating SOPs as processes become more established

• Partner with accounting, purchasing, receiving, and other internal teams to resolve AP issues

• Maintain organized and audit ready supporting documentation

Qualifications

• 4+ years of hands on accounts payable experience, preferably in a high volume or complex environment

• Strong working experience with SAP is required

• Strong understanding of two way and three way matching processes

• Experience working with purchase orders, receiving documentation, vendor invoices, and payment processing

• Comfortable researching and cleaning up AP discrepancies or historical issues

• Experience with vendor reconciliations and AP account reconciliation

• Ability to work effectively in an evolving environment where processes may not always be fully established

• Strong attention to detail with the ability to identify discrepancies and follow issues through resolution

• Experience documenting processes or assisting with SOP creation is highly preferred

• Intermediate Excel skills, including experience working with large data sets, lookups, filters, and reconciliation schedules

• Strong communication and problem solving skills with the ability to work across departments

Ideal Candidate

The ideal candidate is a hands on AP professional who does not need every process to already be perfectly defined. They are comfortable digging into discrepancies, cleaning up outstanding items, asking the right questions, and helping create a more organized and efficient AP environment. They bring strong SAP knowledge, understand the mechanics behind PO based invoice processing, and can balance daily AP responsibilities with improvement and cleanup projects.

Pay Details: $60,000.00 to $70,000.00 per year

Search managed by: Angela Walton

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.