Accounts Payable Specialist

Location: Pico Rivera, CA
Work Arrangement: Fully onsite
Pay: $23–$27 per hour
Employment Type: Contract with the possibility of hire

Position Overview

We are seeking an experienced Accounts Payable Specialist to support day-to-day AP operations across multiple Branch locations. This role is responsible for processing vendor invoices, coordinating payments, resolving discrepancies, and maintaining accurate financial records. The ideal candidate is detail-oriented, organized, and comfortable managing a high volume of transactions in a fast-paced environment.

Key Responsibilities

Invoice Processing

• Review and process vendor invoices, verifying pricing, vendor details, purchase orders, and general ledger coding.

• Enter invoices and vouchers into the accounts payable system accurately and within established timelines.

• Investigate invoice discrepancies and work with internal departments and vendors to obtain necessary documentation and approvals.

• Handle vendor credits, debit adjustments, and return-related transactions.

Payment Processing

• Prepare payment batches based on vendor terms and scheduled payment dates.

• Review payment run details to ensure accuracy before processing.

• Process payments through checks, ACH, wire transfers, and P-Cards using the company's ERP system and banking platform.

• Maintain accurate vendor banking details and payment preferences while following internal approval procedures.

• Respond to vendor questions regarding payment status and resolve issues in a timely, professional manner.

Reconciliation & Month-End Support

• Reconcile vendor statements against AP records and research outstanding balances or discrepancies.

• Assist with month-end close, including accruals, account reconciliations, and AP aging reviews.

• Prepare AP reports and provide supporting documentation for management as needed.

• Assist with internal and external audits by gathering invoice, payment, and transaction records.

Compliance & Process Improvement

• Follow company policies, purchasing procedures, and established approval controls.

• Maintain organized and accurate documentation for audit and recordkeeping purposes.

• Identify recurring issues, investigate root causes, and recommend ways to improve AP processes.

• Work with other departments to standardize procedures and improve consistency across locations.

• Support system enhancements, automation efforts, cross-training, and other departmental projects.

• Take ownership of assigned invoices and payment issues through final resolution.

Qualifications

• High school diploma or equivalent required; an associate's or bachelor's degree in Accounting, Finance, or Business is preferred.

• Experience in distribution, food service, or manufacturing is a plus.

• Familiarity with ERP or accounting systems; NDS experience is beneficial.

• Excellent attention to detail and ability to process a high volume of invoices accurately.

• Strong organizational and time-management skills with the ability to manage competing priorities.

• Effective communication skills when working with vendors and internal departments.

• Ability to handle confidential financial information with professionalism and discretion.

• Proactive problem-solving skills and an interest in improving processes and efficiencies.

Pay Details: $23.00 to $27.00 per hour

Search managed by: Allison Lau

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.