Accounts Payable Specialist

Accounts Payable Specialist - Pittsburgh, PA

Position Type

Open to Contract-to-Hire or Direct Hire

Position Overview

A private educational institution is seeking a detail-oriented Accounts Payable & Student Billing Specialist to support the Business Office during a team transition. This role is being created as part of a departmental restructure following an upcoming retirement, with responsibilities focused primarily on Accounts Payable and student billing, along with limited exposure to accounts receivable.

This position requires strong technical accounting skills, excellent customer service capabilities, and the ability to work effectively within an academic environment that includes collaboration with faculty and communication with parents.

Key Responsibilities

Accounts Payable

• Review, route, and process approximately 150–200 electronic invoices per week using a third-party AP platform

• Assign appropriate approvers and ensure invoices are accurately coded to general ledger accounts and project codes

• Track invoices through approval workflows and initiate payments as needed

• Run limited manual checks when required

• Support corporate credit card reconciliation activities

Student Billing & Limited Receivables

• Assist with student billing and tuition-related inquiries

• Handle a small volume of receivables; the majority of receipts are processed through third-party platforms

• Communicate professionally with parents regarding tuition questions, payment timelines, and billing concerns

Internal Collaboration & Support

• Partner with faculty and staff to clarify invoice coding and payment questions

• Provide patient, professional guidance to non-finance users submitting requests

• Assist with ad hoc projects and support broader Business Office initiatives as capacity allows

Qualifications & Experience

• Prior Accounts Payable experience required

• Working knowledge of 1099 reporting with strong attention to detail

• Advanced Excel skills required, including pivot tables and data analysis (beyond basic data entry)

• Comfortable managing high invoice volume and large data sets

• Strong customer service and communication skills, particularly when working with parents and internal stakeholders

• Open, flexible, and eager to learn new processes and systems

• Results-driven mindset focused on accuracy and efficiency rather than strict clock-watching

Team & Reporting

• Business Office team of approximately five professionals

• This role reports directly to Business Office leadership

Schedule

• Typical hours: 7:30 a.m.–3:30 p.m. or 8:00 a.m.–4:00 p.m.

• Some flexibility available based on workload and project needs

Compensation

• Equivalent hourly rate for contract-to-hire: approximately $23 –$26 per hour

Additional Requirements

• State and federal background checks required due to the school environment

Pay Details: $23.00 to $26.00 per hour

Search managed by: Molly Moorfoot

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.