Accounts Payable Supervisor

Senior / Lead Accounts Payable Specialist

📍 Hybrid – Montgomery County, PA

We are partnering with a mission-driven nonprofit organization to identify a Senior / Lead Accounts Payable Specialist to join their finance team. This is a highly visible role supporting a complex, multi-program environment with significant impact across the organization.

 

About the Organization

Our client is a well-established nonprofit dedicated to providing community enrichment services to those in the Greater Philly area. This role plays a key part in ensuring financial accuracy and compliance tied to government funding and program operations.

 

Position Overview

The Senior / Lead Accounts Payable Specialist will oversee the full-cycle accounts payable function in a high-volume environment. This individual will act as a lead resource, helping to ensure accurate and timely processing, strong internal controls, and support for audits and reporting.

 

Key Responsibilities

 

Accounts Payable Operations

• Process and oversee high-volume AP transactions including invoices, reimbursements, ACH/wire payments, and check runs

• Ensure proper coding across GL accounts, programs, grants, and cost centers

• Monitor AP aging and support effective cash flow management

• Maintain vendor records and ensure compliance with internal policies

 

Reconciliations & Reporting

• Reconcile AP subledger to general ledger on a monthly basis

• Support month-end and year-end close activities

• Prepare audit schedules and documentation (financial audits, government funding, Medicaid)

• Analyze trends, accruals, and outstanding liabilities

 

Process Improvement & Support

• Partner with leadership on process improvements and special projects

• Help strengthen workflows, controls, and AP procedures in a complex environment

 

Leadership / Oversight

• Provide guidance and day-to-day direction to AP staff

• Support training, onboarding, and team development

• Assist in prioritizing workload and ensuring deadlines are met

 

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)

• 5–7+ years of progressive accounts payable experience

• Experience in a high-volume AP environment required

• Prior lead or supervisory experience is a plus

• Strong understanding of reconciliations and AP processes

• Proficiency in Excel and ERP/accounting systems

• Experience in nonprofit, government-funded, or multi-entity environments highly preferred

 

What They’re Looking For

• Detail-oriented and highly organized

• Strong sense of accountability and follow-through

• Ability to work in a fast-paced, deadline-driven environment

• Professional, collaborative communication style

• Someone who can bring structure, consistency, and a process mindset

 

Work Environment

• Hybrid schedule (minimum 2 days onsite )

• Additional onsite presence may be needed during audits or key initiatives

 

Why This Role?

• Opportunity to step into a lead-level AP role with visibility across finance

• Work for an organization making a meaningful impact in the community

• Exposure to complex funding structures and audit environments

• Ability to influence and improve processes

 

Health & Wellness

• Medical, dental, and vision insurance

• Wellness initiatives to promote physical and mental health

• Comprehensive safety programming to ensure a secure work environment

Retirement & Financial Security

• 401(k) plan with employer match

• Defined benefit and defined contribution pension plans

Time Off & Work-Life Balance

• Paid holidays and vacation

• Paid sick leave

• Parental leave (maternity and paternity)

Additional Perks

• Life and disability insurance

• Accidental death & dismemberment coverage

• Employee recognition programs

 

Pay Details: $70,000.00 to $80,000.00 per year

Search managed by: Elena Platt

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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