Accounts Receivable and Grant Accounting Specialist

Accounts Receivable and Grant Accounting Specialist

Temporary Position – Fully Onsite

Location: Newark, NJ

Job Description

• Review daily banking reports to ensure deposits are accurately recorded and posted in Banner ERP within two business days of receipt

• Prepare weekly cash projection reports for expected grant receivables and coordinate with Grant Accountants as needed

• Review and process refund requests in Banner, coordinate submissions to Accounts Payable, and maintain refund tracking logs

• Prepare and analyze Grants Aging Reports to monitor trends, collection risks, outstanding balances, and compliance with internal collection procedures

• Calculate reimbursement amounts for federal Letter of Credit (LOC) drawdowns based on monthly expenditures and prepare draw schedules

• Review draw schedules for expired or expiring awards, expenditure discrepancies, and final drawdowns while communicating issues with Grant Accountants

• Process grant billing in Banner, reconcile billing to draw schedules, and maintain supporting documentation and confirmations

• Prepare weekly and monthly reconciliations for grant-related accounts, unapplied payments, bank accounts, and general ledger activity

• Process journal entries and support additional accounting and reporting functions as needed

• Generate monthly receivable trend analyses, ad hoc reports, and perform other duties as assigned

Skills & Qualifications

• Strong knowledge of grant accounting principles and regulations, including Uniform Guidance

• Understanding of receivables management best practices

• Experience with Banner ERP or similar accounting systems preferred

• Excellent Excel and data analysis skills

• Strong analytical, organizational, and problem-solving abilities

• Excellent written and verbal communication skills

• Ability to adapt quickly, manage multiple priorities, and work independently

• Strong attention to detail and accuracy

• Knowledge of university grant and receivable procedures preferred

Pay Range: $30/hr-$40/hr

Benefits

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits,

EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type

of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by

law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please

navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state,

and local laws and/or security clearance requirements.

Pay Details: $30.00 to $40.00 per hour

Search managed by: Julie Rizzetta

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.