Law Firm Accounting & Collections Specialist

A mid-sized law firm in the Philadelphia suburbs is seeking an experienced Law Firm Accounting & Collections Specialist to manage accounts receivable and collection activities while supporting billing, client accounting, reporting, and new-business intake.

Key Responsibilities

• Maintain the firm’s accounts receivable and accurate collection records.

• Follow up with attorneys and clients regarding outstanding balances.

• Research and resolve billing questions, payment discrepancies, unapplied cash, and retainer issues.

• Process account adjustments, write-downs, and write-offs as appropriate.

• Prepare monthly and ad hoc accounts receivable, time, billing, and client reports.

• Assist with legal billing, electronic billing, and client accounting.

• Coordinate with the firm’s financial institution to research checks and ACH transactions.

• Recommend collection procedures, discounts, write-downs, and write-offs to firm leadership.

• Perform related administrative and clerical duties.

Qualifications

• At least four years of hands-on experience contacting clients by telephone and email.

• Thorough knowledge of law firm accounting, including IOLTA accounting, retainers, and unapplied cash.

• Experience with Aderant Expert, Sierra, Elite, TABS, Juris, or similar professional-services accounting software is preferred.

• Proficiency in Microsoft Excel, Word, and document management software.

• Strong written and verbal communication skills.

• Excellent attention to detail and commitment to internal and external client service.

• Ability to manage multiple deadlines, work independently, collaborate effectively, and remain composed under pressure.

• An associate’s or bachelor’s degree or paralegal certification is preferred.

• Former paralegals and legal administrative assistants interested in the business side of legal services are encouraged to apply.

Schedule and Work Environment

This is a full-time position offering a hybrid schedule of approximately 80% in office and 20% remote, if desired. Additional hours may be required during year-end close, when time-off restrictions may apply. The role is based in a professional office environment in the Montgomery County, PA

Benefits

The comprehensive benefits package includes:

• Healthcare coverage

• Optional dental insurance

• Short- and long-term disability coverage

• 401(k) profit-sharing program

• Paid personal time off

Pay Details: $70,000.00 to $80,000.00 per year

Search managed by: Elena Platt

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.