Administrative Assistant

We are seeking a dependable and detail-oriented Administrative Assistant to support document processing, records management, mail services, and general office operations for an established organization in Tulsa.

Responsibilities

• Scan, index, retrieve, update, and maintain electronic and physical records

• Prepare documents for scanning, filing, storage, assembly, and distribution

• Sort, process, distribute, and track incoming and outgoing mail and packages

• Perform data entry, filing, copying, record maintenance, and report preparation

• Assemble and distribute policy documents, forms, reports, and other materials

• Review documents for accuracy and completeness

• Maintain office supplies and inventory

• Assist employees, customers, vendors, and visitors with routine questions

• Answer and route incoming phone calls

• Operate office, printing, mailroom, and document-processing equipment

• Maintain confidentiality and follow established procedures and service standards

• Assist with additional administrative and operational tasks as needed

Qualifications

• High school diploma or equivalent required

• Previous experience in administrative support, records management, document imaging, mail services, or a similar office environment preferred

• Able to work in a corporate office setting (Professional office with a business casual dress code)

• Strong attention to detail and accuracy

• Good organizational and time-management skills

• Professional written and verbal communication skills

• Must have experience with MS Office

• Comfortable working with electronic records, documents, and general office equipment

Pay Details: $18.00 to $19.00 per hour

Search managed by: Kelly Martin

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.