Administrative Program Coordinator - Temporary

Position Purpose

The temporary Unit Coordinator provides critical administrative and operational support to ensure efficient data collection, analysis, and reporting. This role is responsible for maintaining accurate records, performing detailed data entry, and supporting the preparation of presentations and reports. The Unit Coordinator collaborates across divisions, ensures compliance with federal regulations, and maintains confidentiality while handling sensitive information. The position contributes to the overall mission of the organization by facilitating organized, transparent, and data-driven decision-making processes.

Essential Functions

• Efficiently manage all office operations, including sorting, filing, phone calls, messages, and mail, to ensure seamless and professional administrative support to the department.

• Collect, enter, and manage data from internal and external sources, using various databases and software tools, ensuring accuracy and completeness. Generate and review queries and reports, and ensure the clarity and validity of data for various projects and audits.

• Conduct data entry related to statistical and tracking reports as needed to demonstrate compliance with appropriate federal regulations.

• Organize and maintain department records, ensuring compliance with federal and state regulations, and manage the disposal of data in accordance with established guidelines. Maintain confidentiality within the unit's record keeping and correspondence on issues dealing with sensitive data of a personal nature.

• Provide administrative support for committees and workgroups, coordinating workflow and maintaining documentation and timelines. Actively participate in departmental meetings, contributing valuable insights and ensuring effective communication and timely distribution of meeting minutes.

• Assist in the coordination of program activities to ensure effective delivery and compliance with policies and regulations.

• Assist in communicating and collaborating with providers, partners, and other stakeholders to resolve issues, coordinate services, and ensure timely support of department goals and objectives.

• Assist in supporting the development and maintenance of policies and procedures.

• Assist in compiling and preparing reports for review and for presentations, including the use of PowerPoint or similar software tools.

• Other duties as assigned.

Knowledge, Skills, Abilities and Competency Requirements

The temporary Unit Coordinator role requires strong analytical and technical skills to manage data entry, generate reports, and ensure regulatory compliance. Effective communication and organizational abilities are key for coordinating activities across divisions and maintaining confidentiality. The role also demands resourcefulness in problem-solving and attention to detail in managing complex data. The competencies that best align with this position are "Manages Complexity" and "Ensures Accountability." These competencies emphasize the ability to handle complex tasks, coordinate efficiently, and uphold standards of performance and confidentiality.

Education and/or Experience

• 2 years of clerical office experience OR

• An equivalent combination of education and experience.

Preferred Qualifications

Certifications in any of the following areas:

• Certified Administrative Professional (CAP)

• Project Management Certification (e.g., PMP, CAPM)

• Microsoft Office Specialist (MOS) Certification

• Data Analytics Certifications (e.g., Microsoft Power BI, Tableau)

• OSHA Certification or Workplace Safety Training

• Experience or Certification in Confidentiality/Compliance (e.g., HIPAA)

Duration

6-12 months

Location & Schedule

Full-time, in-office position, 40 hours per week, Monday through Friday, 8:00 AM - 5:00 PM.

Interview Process

In-person interview required

Pay Details: $20.00 to $22.50 per hour

Search managed by: David Lopez

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.