Administrative Support

Job Title: Administrative Assistant (Part-Time – Approx. 30 Hours/Week)
Location: Englewood, NJ (On-Site)

Overview

We are seeking a detail-oriented Administrative Assistant to support the business owner and Accounting Manager with document organization, scanning, mail processing, and general administrative support. This role will play a key part in creating and maintaining an organized, efficient, and easily retrievable document management system for financial and operational records.

This is a part-time position (approximately 30 hours per week) and is ideal for someone who is highly organized, reliable, and comfortable handling confidential information.

Key Responsibilities

• Organize, scan, and digitize paper documents, including accounting, financial, and operational records

• Develop and maintain a structured and searchable filing system (both physical and electronic)

• Open, sort, and distribute incoming mail; prepare documents for internal review and filing

• Label, index, and archive records to ensure easy retrieval and compliance with internal processes

• Provide administrative support to the Owner and Accounting Manager as needed

• Assist with general office organization and special projects related to document management

• Handle sensitive and confidential information with discretion and professionalism

Qualifications & Skills

• Strong organizational skills with exceptional attention to detail

• Comfortable working with scanners, electronic file storage, and basic office technology

• Basic computer skills, including Microsoft Office and file management

• Ability to follow established processes while also helping improve organization and efficiency

• Reliable, self-directed, and able to work independently

• Prior administrative or office support experience preferred

• Degree not required; experience, organization, and reliability are valued

Work Environment & Schedule

• Part-time position, approximately 30 hours per week

• On-site role based in Englewood, NJ

• Stable, professional office environment with direct interaction with leadership

This is a Part-Time role so there are no benefits

Pay Details: $25.00 to $28.00 per hour

Search managed by: Ellen Slovikowsky

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.