AIA Project Accounting Admin

Project Accounting Coordinator

LHH is assisting with a search for a Project Accounting Coordinator for a client Kansas City, KS to assist with coordination and billing for construction projects. Pay for this role is competitive based on experience. We are looking for some to work on-site with at least 2 years of construction billing, ideally AIA, T&M and sales tax experience. Read below for additional details!

 

RESPONSIBILITIES:

• Provide administrative support to project managers and office staff

• Manage and organize project documentation (drawings, RFIs, submittals)

• Enter and update project data in accounting systems

• Assist with shop drawings, submittals, and production coordination

• Track tax exemption certificates and material costs

• Coordinate vendor documentation (W9s, COIs)

• Distribute job documents to internal and external stakeholders

• Set up projects and prepare daily site reports

• Support procurement and logistics coordination

• Communicate with designers and engineers throughout project phases

• Issue purchase orders and manage billing processes

• Maintain project tracking systems and update spreadsheets

• Handle office supply orders, mail, and shipping

• Process permits, contracts, timecards, change orders, and other documentation

• Monitor union rate updates and customer rate sheets

• Perform other duties as assigned

REQUIREMENTS:

• High school diploma or GED

• At least 2 years of experience providing billing or project support in the construction industry

• Proficiency in Microsoft Excel

• Familiarity with construction management software (e.g., Spectrum, Procore)

• Experience handling sales tax for Kansas and Missouri

• Knowledge of T&M and AIA billing processes

• Strong organizational skills and attention to detail

• Ability to manage multiple priorities and meet deadlines

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Excellent written and verbal communication

• Ability to maintain confidentiality and work collaboratively in a team environment

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

 

Does this description meet your preferences and qualifications? For immediate consideration apply now at www.lhh.com with your resume in a Word document! Also apply if you are interested in other accounting openings in the Kansas City Metro Area.

 

 

Pay Details: $25.00 to $28.00 per hour

Search managed by: Ashley Eaddy

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.