AP Specialist

POSITION SUMMARY
The Bookkeeper/AP Professional supports the day-to-day accounting operations with primary responsibility for accounts payable, accounts receivable, tenant billing, and banking activity. Working closely with the Accounting Manager, this role ensures that financial transactions are processed accurately, vendors and tenants are managed efficiently, and reporting deadlines are consistently met.
ACCOUNTS PAYABLE
•    Review all accounts payable invoices and process weekly check writing and disbursements.
•    Code all payments to the correct entity, bank account, G/L account, and job codes.
•    Mail checks with supporting documentation to vendors or process electronic payments.
•    Ensure all invoices are paid by their due dates.
•    Verify that every vendor file contains current address, contact information, and account details.
•    Ensure a W-9 is on file for all vendors; collect W-9s from all new vendors.
•    Record all ACH payments on the Cash Watch.
ACCOUNTS RECEIVABLE & TENANT BILLING
•    Process tenant deposits via checks, Rent Payment, and ACH, ensuring correct accounts are used.
•    Scan checks using the check scanner and post deposits to tenant ledgers on the same day received.
•    Identify and resolve payment discrepancies by contacting tenants on the same day they are discovered.
•    Assist the Accounting Manager with collection efforts by sending letters and statements to designated tenants monthly or as needed.
•    Assist annually with mailing and emailing updated NNN charge amounts and annual reconciliation statements to tenants.
•    Process semi-annual real estate tax payments; calculate tenant reimbursement charges, create and send invoices, and record charges in MRI.
BANKING & CASH MANAGEMENT
•    Update the daily banking spreadsheet by downloading and reviewing transactions from bank sites and coding all bank activity.
•    Ensure upcoming debt payments are reflected on the Cash Watch at least one week prior to their due dates.
•    Complete the Daily Cash Watch and alert management of any cash flow concerns.
GENERAL ACCOUNTING & JOURNAL ENTRIES
•    Assist in recording monthly recurring journal entries, including depreciation and amortization, prepaid expense recognition, and accruals.
•    Support the Accounting Manager with general accounting tasks as needed.
SERVICE COMPANY BILLINGS
•    Complete monthly billing from the four service companies to their respective properties.
•    Collect all third-party invoices and enter them into the designated tracking spreadsheet.
•    Calculate monthly charges for each property, print invoices, and enter payables for payment by the properties to the service companies.
•    Process payments, make deposits, execute monthly profit transfers, and record all activity in the G/L.
QUALIFICATIONS
•    Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent work experience considered.
•    2+ years of bookkeeping or accounting experience, preferably in real estate or property management.
•    Proficiency with MRI or comparable property management accounting software.
•    Strong working knowledge of Microsoft Excel and general banking portals.
•    High attention to detail with strong organizational and time management skills.
•    Ability to manage multiple deadlines and communicate proactively with tenants and vendors.
•    Exceptional accuracy and commitment to getting the details right; must be comfortable working with high volumes of data and transactions without sacrificing quality.

DH 
Compensation range: $55-$60K
What systems/software:  Avid and Yardi a bonus real estate knowledge, multi entity 
 
Hours: Hybrid schedule and Monday-Thursday Friday remote 

Pay Details: $55,000.00 to $60,000.00 per year

Search managed by: Shannon Cosgray

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

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