Project Coordinator

LHH Recruiting is seeking a highly organized and detail-oriented Project Coordinator to support project management and field operations within a fast-paced electrical construction environment for our client in Mesa, AZ. This position will play an important role in keeping projects organized, financially accurate, and moving forward by coordinating billing, job documentation, work orders, cost tracking, and communication between project managers, field teams, and customers.

This is an excellent opportunity for someone with project support, construction administration, billing, or accounting experience who enjoys managing multiple priorities and being a key resource for a busy project team.

Key Responsibilities

• Partner with Project Managers and field personnel to coordinate the administrative and financial aspects of active projects.
• Prepare customer billing documentation, invoices, schedules of values, lien releases, and time-and-material billing.
• Monitor outstanding receivables and assist with customer follow-up on overdue invoices.
• Set up new projects and work orders within the company's project management/accounting system and maintain accurate job information throughout the project lifecycle.
• Coordinate work order activity from initial setup and field assignment through completion, quality review, and closeout.
• Assist with permitting requirements and maintain accurate permit records while coordinating necessary information with Project Managers and electricians.
• Maintain organized project documentation, including purchase orders, invoices, contract changes, billing records, and other supporting materials.
• Track project costs and prepare recurring cost reports for Project Managers and department leadership.
• Review employee timecards for accuracy, confirm appropriate project and cost coding, coordinate approvals, and submit completed documentation for payroll processing.
• Serve as a point of contact for customers regarding service requests, billing questions, and general project inquiries.
• Provide day-to-day administrative support to Project Managers and field teams to help resolve issues and keep projects on schedule.
• Assist with project closeout documentation, including submittals, O&M manuals, and other required turnover materials.
• Prepare meeting notes, process check requests, and provide general administrative support as needed.
• Create and maintain Excel spreadsheets and tracking tools used for project costing, billing, and job status reporting.

Qualifications

• High school diploma or GED required; some college coursework is preferred.
• 3–5 years of experience in project coordination, project administration, billing, construction administration, or Project Manager support.
• Working knowledge of billing, invoicing, accounts receivable, and basic accounting practices.
• Strong Microsoft Office skills, particularly Excel, with experience creating and maintaining tracking spreadsheets.
• Experience with Vista or similar construction accounting/project management software is a plus.
• Ability to manage multiple projects, deadlines, and competing priorities in a fast-paced environment.
• Strong attention to detail and accuracy when working with financial and project information.
• Excellent written and verbal communication skills.
• Professional, customer-focused approach when interacting with clients, vendors, Project Managers, and field personnel.
• Ability to work independently while collaborating effectively with a project team.

Pay Details: $28.00 to $29.00 per hour

Search managed by: Chris Collins

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.