Contracts Administrative Assistant

Contracts Administrative Assistant

LHH Recruitment is  seeking an experienced Contracts Administrator to support the administrative lifecycle of construction projects, from initial contract award through billing and compliance. This role is responsible for managing project documentation, subcontractor compliance, insurance requirements, lien waivers, and billing packages.

Candidates must have hands-on experience with lien waivers and OSIP/OCIP/CIP programs. Strong organizational skills, attention to detail, and the ability to manage multiple deadlines are essential.
This role is Monday-Friday, fully onsite and is compensating up to $65,000.

Key Responsibilities

• Establish and maintain electronic and physical project files.
• Prepare and file 20-day preliminary notices.
• Request and track required tax documentation.
• Order and manage certificates of insurance.
• Coordinate and manage OSIP/OCIP/CIP enrollment for the company and its subcontractors.
• Prepare, track, and distribute lien waivers.
• Support contractor and subcontractor prequalification.
• Assemble electronic billing packages and ensure all required documentation is complete.
• Follow up on contracts and other documents requiring signatures.
• Prepare basic internal invoices and maintain spreadsheets.
• Provide administrative support to office and field personnel, including ordering supplies and handling time-sensitive requests.

Required Qualifications

• High school diploma or equivalent
• Must have construction industry experience, managing project lifecycle and/or contracts
• Hands-on experience managing lien waivers in the construction industry.
• Direct experience with OSIP/OCIP/CIP enrollment and compliance.
• Previous contracts administration or construction administration experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities, track deadlines, and follow up on outstanding documentation.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong written and verbal communication skills.

Interested? Apply now!

Pay Details: $60,000.00 to $65,000.00 per year

Search managed by: Cassandra Nienow

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.