Executive Administrative Assistant

Executive / Personal Administrative Assistant

Location: Little Ferry, NJ
Schedule: On-site
Compensation: $45/hour
Permanent Salary: Up to $75,000 annually

Position Overview

We are seeking a highly organized, dependable, and resourceful Executive/Personal Administrative Assistant to provide comprehensive administrative support for both business and personal matters. This position is ideal for someone who enjoys variety, takes initiative, and has a strong “figure it out” mentality.

The successful candidate will be comfortable managing changing priorities, organizing large amounts of information, and independently finding solutions when presented with unfamiliar tasks.

Responsibilities

• Provide administrative support for both personal and business-related matters.

• Organize, compile, maintain, and file historical and current paperwork and records.

• Establish and maintain a clear, efficient filing system that allows documents to be easily located.

• Create and maintain a digital filing system that mirrors appropriate physical files.

• Handle a variety of day-to-day administrative tasks, projects, and special requests.

• Draft professional letters, correspondence, and other documents.

• Utilize Microsoft Excel and other Microsoft Office applications to organize information, maintain records, and complete administrative projects.

• Manage multiple assignments and changing priorities throughout the day.

• Take on projects that may fall outside traditional administrative responsibilities.

• Maintain ongoing filing and organizational projects, returning to them as time permits between higher-priority assignments.

• Conduct research and independently determine solutions when presented with new or unfamiliar requests.

• Ask appropriate questions when additional information or direction is needed.

• Handle sensitive personal and business information with a high degree of professionalism and confidentiality.

Qualifications

• Exceptional organizational skills and strong attention to detail.

• Strong judgment, professionalism, and discretion.

• Excellent written communication skills with the ability to draft polished, professional correspondence.

• Proficiency in Microsoft Excel and general Microsoft Office applications.

• Ability to manage multiple projects, deadlines, and changing priorities.

• Resourceful problem solver who is comfortable researching and finding solutions independently.

• Self-motivated and able to work effectively with limited direction.

• Comfortable taking initiative while recognizing when clarification is needed.

• Flexible and willing to take on a broad range of responsibilities.

• Dependable, trustworthy, and highly organized.

Pay Details: $30.00 to $35.00 per hour

Search managed by: Ellen Slovikowsky

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.