Executive Administrative Assistant

Executive Administrative Assistant

LHH Recruitment Solutions is seeking a highly organized and detail-oriented Executive Administrative Assistant for a temporary assignment based in La Jolla, San Diego. This role supports senior leadership and plays a critical part in ensuring smooth day-to-day operations. The ideal candidate is proactive, polished, and capable of managing multiple priorities in a fast-paced environment.

Key responsibilities include managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will serve as a point of contact between executives, internal teams, and external stakeholders, ensuring clear and professional communication at all times. Additional duties may include event coordination, expense reporting, and general administrative support.

Job Duties:

• Manage and maintain complex executive calendars, including scheduling meetings and appointments

• Coordinate domestic and international travel arrangements, including itineraries and accommodations

• Prepare reports, presentations, and correspondence with a high level of accuracy

• Serve as a liaison between executives, internal teams, and external stakeholders

• Handle confidential information with discretion and professionalism

• Organize and coordinate meetings, including preparing agendas and taking meeting notes

• Assist with expense reports and basic bookkeeping tasks

• Support event planning and coordination as needed

• Provide general administrative support to ensure smooth daily operations

 
Qualifications:

• 2-3+ years of experience supporting executives or senior leadership

• Strong proficiency in Microsoft Office Suite and Google Workspace

• Excellent written and verbal communication skills

• Highly organized with strong attention to detail

• Ability to multitask and prioritize in a fast-paced environment

• Professional demeanor and strong interpersonal skills

• Ability to handle sensitive and confidential information

Position Details:

• Onsite role

• Contract/contract to hire role

• Compensation: $30.00-$33.00 per hour DOE

• Located in La Jolla, San Diego 

• Full-time, Monday-Friday 8:00am-5:00pm PST

If you meet the qualifications and are interested in this opportunity, please apply now — we are conducting interviews immediately!

 

Pay Details: $30.00 to $33.00 per hour

Search managed by: Ciara Norton

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.