Legal Billing Coordinator

E-Billing Coordinator
Location: open to Pasadena, Cerritos, or Irvine offices
Salary: $80,000 – $105,000
Schedule: Full-Time | Open to Fully Onsite

Position Overview:
We are seeking an experienced E-Billing Coordinator to manage the full lifecycle of electronic billing processes. This role will focus heavily on submitting, tracking, and resolving e-bills through various client platforms, ensuring compliance and timely payment. The ideal candidate brings strong attention to detail, excellent communication skills, and hands-on experience with high-volume e-billing environments.

Key Responsibilities:

• Manage the complete e-billing cycle from invoice submission through client approval and payment tracking

• Submit invoices through multiple e-billing platforms (such as Legal Tracker, TyMetrix 360, Collaborati, CounselLink, etc.)

• Review invoice data and formats (including LEDES) to ensure accuracy prior to submission and reduce rejections

• Monitor invoice status, identify rejections, and coordinate corrections or resubmissions as needed

• Handle appeals by working closely with internal teams to resolve billing issues and secure approvals

• Track invoice progress through client portals and follow up on delayed or stalled payments

• Maintain organized records of billing activity, client requirements, and submission timelines

• Assist with onboarding new clients or matters into e-billing platforms as needed

• Partner with billing teams and internal stakeholders to ensure smooth and compliant billing processes

Qualifications:

• Minimum of 5 years of e-billing experience, preferably within a law firm or professional services environment

• Strong experience working with multiple e-billing platforms (Legal Tracker, TyMetrix, Collaborati, CounselLink, etc.)

• Familiarity with LEDES billing formats and common submission requirements

• Experience handling invoice rejections, troubleshooting issues, and managing appeals

• High level of accuracy and ability to manage deadlines in a high-volume environment

• Strong communication skills and ability to collaborate with internal teams

• Advanced Excel skills (pivot tables, lookups, tracking/reporting)

Preferred Qualifications:

• Experience with Aderant (a plus, but not required)

• Background supporting high-volume e-billing portfolios

• Additional benefits include health benefits (medical, dental, and vision), Health Savings Account, Flexible Spending Account, Dependent Care, 401(k) match, profit sharing plan, and 16 vacation/sick days to start.

Pay Details: $80,000.00 to $105,000.00 per year

Search managed by: Allison Lau

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.