Office Coordinator

LHH is seeking detail-oriented and customer-focused Office Coordinator to join our clients’ growing team. This position plays a critical role in supporting daily office operations while ensuring service jobs are invoiced accurately and promptly. The ideal candidate will be organized, proactive, and comfortable balancing billing responsibilities, customer communication, and administrative support.

If you enjoy working in a fast-paced environment, solving problems, and keeping processes running smoothly, we'd love to hear from you.

Key Responsibilities

Billing & Accounts Receivable

• Generate and process customer invoices from completed service tickets
• Review job documentation to ensure accuracy prior to invoicing
• Distribute invoices via email and mail
• Record customer payments and maintain accurate billing records
• Assist with accounts receivable activities and collection efforts
• Reconcile billing information and resolve invoice discrepancies

Customer Service & Office Administration

• Answer incoming calls and provide professional customer support
• Respond to customer inquiries via phone and email
• Maintain organized customer files and office records
• Support daily administrative and clerical functions
• Coordinate with technicians to obtain missing documentation and service information
• Ensure customer information and records remain accurate and up to date

Process Improvement & Operations Support

• Assist in developing and improving office procedures and workflows
• Support the implementation of new technology and software systems
• Identify opportunities to improve efficiency and organization
• Maintain accurate data entry and documentation across systems
• Provide general support to leadership and operations teams as needed

Qualifications

• Previous experience in billing, invoicing, accounts receivable, office administration, or customer service
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word
• Ability to prioritize multiple projects and meet deadlines
• Strong organizational and problem-solving skills

Pay/Benefits

• $22/hr - $28/hr depending on experience
• Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees with the flexibility to choose the type of coverage that meets their individual needs

 

Pay Details: $22.00 to $28.00 per hour

Search managed by: Ryan Tegtmeier

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.