Part time Administrative Assistant

Location: onsite/ Newark
Duratio (approx. 8 months)
Schedule: 17 hours per week (hours TBD)
Start Date: ASAP
Pay Rate: Up to $28/hour
Interview Process: 30-minute virtual interview

Overview
We are seeking a detail-oriented Advisor Assistant to support the Office of Academic Advising during a system implementation period. This part-time contract role will focus on maintaining daily administrative and student service operations, ensuring continuity while internal staff participate in project-related initiatives.

Key Responsibilities

• Provide day-to-day administrative support to the Academic Advising team

• Serve as a primary point of contact for student inquiries via email, phone, and in person

• Assist with course registration processes, data entry, and record maintenance

• Perform general office tasks including scheduling, documentation, and file management

• Support ongoing projects by documenting procedures and maintaining organized records

• Monitor and track student information using internal systems such as Banner and DegreeWorks

• Identify and escalate administrative issues or unusual cases to internal team members

• Maintain consistent service levels and support overall office efficiency

Qualifications

• Prior administrative or office support experience required

• Experience working with databases or student information systems strongly preferred (Banner a plus)

• Proficiency in Microsoft Office and/or Google Workspace

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Ability to handle multiple tasks and work independently

Preferred Attributes

• Quick learner with the ability to adapt to new systems and processes

• Strong attention to detail and accuracy in data handling

• Problem-solving mindset with the ability to manage day-to-day operational needs

• Professional and approachable demeanor when interacting with students and staff

Pay Details: $25.00 to $28.00 per hour

Search managed by: Ellen Slovikowsky

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.