Payroll Specialist

Payroll Specialist

Location: Indianapolis, IN (Fully Onsite)
Compensation: 80000K
Employment Type: Direct Hire

Position Overview
The Payroll Specialist is responsible for processing accurate, timely payroll for a multi‑state employee population while ensuring compliance with all payroll regulations. This role is fully onsite in Indianapolis and partners closely with Accounting, HR, executives, and department leaders. The Payroll Specialist must be hands‑on, detail‑oriented, and comfortable working as part of a collaborative team—not in isolation.

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Key Responsibilities

• Process bi‑monthly payroll for approximately 800 multi‑state employees (non‑union)

• Verify timesheets, salary changes, bonuses, commissions, reimbursements, and deductions

• Maintain accurate payroll records across payroll and HRIS systems

• Prepare and reconcile payroll journal entries and general ledger accounts

• Ensure compliance with federal, state, and local payroll laws and tax regulations

• Process garnishments, child support, and other statutory withholdings

• Support audits, reconciliations, year‑end processing, and W‑2 preparation

• Participate in cross‑training and process improvement initiatives

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Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field

• Minimum 5 years of payroll experience in a multi‑state environment

• Experience processing payroll for mid‑to‑large organizations

• Strong stability in work history required

• Experience with UKG Pro, Deltek Vision, or Deltek Vantagepoint

• Strong knowledge of payroll tax compliance and wage/hour laws

• Proficient in Microsoft Excel (VLOOKUPs, pivot tables, reconciliations)

• Ability to work onsite and collaborate closely with leadership

• Highly professional communication style

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• Schedule: 8:00 AM – 5:00 PM, fully onsite

Pay Details: $80,000.00 per year

Search managed by: Shannon Cosgray

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.