Payroll Specialist

Compensation: $60,000 - $70,000 annually

Position Overview

Our client is seeking a detail-oriented Payroll Specialist to oversee the accurate and timely processing of payroll for union and bargaining-unit employees. This role is responsible for managing payroll transactions, maintaining compliance with applicable regulations, and supporting a variety of payroll-related reporting and administrative functions.

The ideal candidate will have experience with union payroll, preferably within the construction industry, and a strong understanding of payroll procedures, compliance requirements, and timekeeping systems. This position also serves as a key point of contact for employee payroll questions, requiring excellent communication and customer service skills.

Key Responsibilities

• Manage the full payroll processing cycle, ensuring all transactions are completed accurately and within established deadlines.

• Work closely with the payroll team to coordinate updates, resolve discrepancies, and maintain efficient workflows.

• Review and reconcile payroll data before processing and verify payroll reports for accuracy.

• Ensure proper tax treatment of employer-paid benefits and maintain compliance with applicable payroll tax regulations.

• Calculate and process wage garnishments in accordance with legal requirements.

• Oversee timekeeping and attendance processing, including payroll system interfaces.

• Monitor and manage unclaimed payroll checks in accordance with applicable regulations.

• Prepare customized financial and operational reports as needed.

• Process manual payroll checks and coordinate stop-payment requests.

• Upload and maintain payroll import files received from various departments.

• Research payroll discrepancies and work with the appropriate individuals to resolve outstanding issues.

• Prepare, review, and distribute weekly certified payroll reports.

• Complete monthly market recovery and MER reporting requirements.

• Coordinate monthly OCIP reporting.

• Prepare and submit weekly Labor & Industries (L&I) intents and affidavits.

• Process employment-related claims and documentation on a weekly basis.

• Coordinate the preparation and processing of new-hire payroll documentation.

• Respond to employee and management inquiries regarding payroll matters, providing timely and professional support.

Qualifications

• Previous experience in payroll processing or a related accounting or administrative role.

• Union payroll experience strongly preferred.

• Construction industry payroll or office experience highly preferred.

• Familiarity with Viewpoint or comparable payroll software is a plus.

• Strong understanding of payroll procedures, deductions, garnishments, and tax compliance.

• Proficiency in Microsoft Word and Excel.

• Excellent verbal and written communication skills.

• Strong organizational skills and exceptional attention to detail.

• Ability to manage competing priorities and meet strict deadlines in a fast-paced environment.

• Professional communication and customer service skills when working with employees at all levels of an organization.

• Ability to work independently while collaborating effectively with a payroll team.

Compensation & Benefits

• Annual salary range of $60,000 - $70,000, depending on experience.

• Potential discretionary year-end bonus.

• 401(k) retirement plan with a 40% employer match, up to federal contribution limits.

• Medical, dental, and vision insurance.

• Life and disability insurance.

• Flexible Spending Accounts (FSA).

• Paid holidays and paid time off (PTO).

• Employee Assistance Program (EAP).

• Opportunities for professional development and career advancement.

Equal Employment Opportunity

Our client is committed to providing equal employment opportunities and maintaining an inclusive workplace. All qualified applicants will be considered without regard to legally protected characteristics. Reasonable accommodations are available for individuals who require assistance during the application or interview process.

Pay Details: $60,000.00 to $70,000.00 per year

Search managed by: Austin Pellissier

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.