Payroll Specialist

Position Overview

A growing organization is seeking a detail‑oriented Payroll Specialist to manage end‑to‑end payroll processing for approximately 200 hourly and salaried employees. This role is responsible for accurate, compliant payroll execution using ADP Workforce Now, with a strong emphasis on California payroll regulations, employee support, and cross‑functional collaboration.

The ideal candidate brings hands‑on payroll experience, strong knowledge of California labor laws, and a service‑oriented mindset when supporting employees and leadership.

 

Key Responsibilities

Payroll Processing

• Process bi‑weekly payroll for approximately 200 employees (hourly and salaried) using ADP Workforce Now

• Ensure accurate calculation of regular pay, overtime, double time, shift differentials, bonuses, and commissions

• Review and validate timekeeping data prior to payroll submission

• Process off‑cycle payrolls, adjustments, and retroactive pay as needed

California Payroll Compliance

• Ensure compliance with California wage and hour laws, including:

  • Overtime and double‑time rules

  • Meal and rest period premium pay

  • Final paychecks and termination timelines

  • Sick leave and other state‑mandated leave requirements

• Administer California SDI, PFL, and EDD reporting, including new hire reporting

• Manage payroll tax filings, reconciliations, and quarterly/year‑end reporting (W‑2s, DE‑9/DE‑9C, etc.)

• Maintain compliance with garnishments, levies, and wage assignments

Employee Support & Administration

• Serve as a primary point of contact for employee payroll questions regarding pay, deductions, taxes, and timekeeping

• Resolve payroll discrepancies promptly and professionally

• Support onboarding and offboarding payroll activities, including final pay calculations

• Maintain accurate payroll records and documentation in accordance with internal controls

Collaboration & Reporting

• Partner with HR, Finance, and Operations to ensure accurate employee data and payroll setup

• Reconcile payroll reports and support month‑end and year‑end close activities

• Assist with audits, payroll reviews, and compliance inquiries

• Identify opportunities for process improvements and increased payroll efficiency

 

Qualifications

• 2+ years of hands‑on payroll experience

• Strong experience with ADP Workforce Now (highly preferred)

• Demonstrated knowledge of California payroll laws and compliance

• Experience processing payroll for both hourly and salaried employees

• Proficiency in Microsoft Office (Word, Excel and Outlook)

• High attention to detail and strong organizational skills

Pay Details: $28.00 to $33.00 per hour

Search managed by: Erin Kile

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.