Payroll Specialist

Position Summary

The Payroll Specialist is responsible for supporting the complete payroll cycle and maintaining accurate employee compensation records. This position manages payroll processing, timekeeping activity, deductions, tax documentation, reporting, and payroll-related accounting functions. The role also supports budgeting, audits, system maintenance, and regulatory requirements while partnering with employees, internal departments, external service providers, and other stakeholders.

Confidentiality, accuracy, and timely completion of payroll activities are essential to this position.

Key Responsibilities

• Process and review payroll on a biweekly schedule, ensuring employees are paid accurately and on time.

• Audit employee time records, paid leave activity, deductions, and other payroll-related transactions.

• Prepare and transfer employee information between payroll and timekeeping platforms.

• Review and process employee attendance and timekeeping adjustments.

• Maintain payroll records, including tax elections, banking details, benefit deductions, and other employee changes.

• Monitor payroll activities for compliance with applicable federal, state, and local requirements.

• Prepare payroll tax documentation, year-end wage reporting, and related payroll filings.

• Produce payroll and labor reports for Finance, Human Resources, and organizational leadership.

• Assist employees with questions involving pay, deductions, taxes, timekeeping, and leave balances.

• Compile payroll documentation and supporting schedules for audits and financial reviews.

• Collaborate with internal technology, benefits, retirement, finance, and administrative teams to resolve payroll issues and ensure accurate processing.

• Partner with payroll and timekeeping service providers regarding system troubleshooting, enhancements, and user training.

• Maintain annual budget schedules and worksheets related to payroll, staffing costs, and personnel expenses.

• Calculate and reconcile payroll liabilities and related accounts.

• Identify opportunities to strengthen payroll procedures, workflows, controls, and system functionality.

• Protect sensitive employee and payroll information while maintaining accurate and secure records.

• Perform additional payroll, accounting, and administrative responsibilities as needed.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related discipline required.

• Bachelor’s degree preferred.

• Minimum of 3 years of experience supporting payroll operations.

• Previous experience within a nonprofit, government, education, or similarly regulated environment is preferred.

• Working knowledge of payroll tax requirements, wage and hour regulations, and payroll compliance.

• Strong analytical, organizational, and problem-solving skills.

• High level of accuracy and attention to detail.

• Ability to manage confidential employee and financial information appropriately.

Benefits

• Medical, dental, and vision insurance.

• Retirement account with significant company contribution.

• PTO and holidays.

Pay Details: $60,000.00 to $80,000.00 per year

Search managed by: Matthew Nolan

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.