Regulatory and Compliance Associate

Regulatory & Compliance Associate

Location: Brentwood, NY
Schedule: Full-time, Monday–Friday (8-hour workday)
Work Arrangement: 100% onsite
Salary: $70-75K annually

Position Overview

The Regulatory & Compliance Associate supports regulatory, quality, and customer documentation activities within the pharmaceutical and nutritional ingredients space. This role works closely with internal teams, customers, and domestic and international suppliers to ensure timely, accurate, and compliant regulatory submissions, documentation, and communications.

Key Responsibilities

• Coordinate with internal teams and foreign suppliers to complete and maintain customer surveys, questionnaires, product specifications, certifications, and other requested regulatory documentation in a timely manner

• Serve as a liaison between suppliers and customers to provide accurate regulatory, quality, and technical information

• File, organize, and maintain Regulatory department databases and documentation

• Assist with customer complaint handling in accordance with established internal SOPs

• Support filing and ongoing maintenance of product and facility registrations with the US FDA, New York State, and other applicable states for pharmaceutical and nutritional ingredients

• Review Certificates of Analysis (COAs) for compliance with approved specifications

• Partner with the logistics team to provide product intended‑use letters and assist with resolving FDA‑related import issues

• Support supplier and customer relationship management efforts as needed

• Participate in new Quality and Regulatory initiatives or special projects as directed by senior management

• Perform additional tasks or projects as assigned by the management team

Qualifications

• Bachelor’s degree in a scientific, pharmaceutical, or quality‑related field

• 2–5 years of experience within the pharmaceutical and/or nutritional industries in a Laboratory, Quality Assurance, or Regulatory role

• Experience with pharmaceutical or nutritional manufacturing and laboratory operations preferred

• Direct experience with product and facility registrations, including NDC registrations, DMFs, COSs, and interactions with the US FDA and/or EDQM strongly preferred

• Bilingual in English and Chinese is a plus

• Highly detail‑oriented, conscientious, and organized

• Strong team player with a willingness to learn and a continuous improvement mindset

Pay Details: $70,000.00 to $75,000.00 per year

Search managed by: Clare Rant

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.