Senior Billing Coordinator

Position Summary

The Senior Billing Specialist is responsible for managing the full-cycle legal billing process for complex client accounts within a law firm environment. This role partners closely with attorneys, partners, and finance leadership to ensure accurate, timely, and compliant billing in accordance with client guidelines and firm policies. The position also serves as a subject matter expert on billing processes, mentoring junior staff and driving operational efficiencies.

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Key Responsibilities

• Manage the end-to-end billing process, including proforma generation, review, editing, and final invoice submission

• Collaborate with attorneys and partners to ensure billing accuracy, timely approvals, and adherence to client-specific requirements

• Interpret and apply Outside Counsel Guidelines (OCG) and complex billing arrangements to ensure compliance and minimize invoice rejections

• Oversee electronic billing (e-billing/EDI) submissions, troubleshoot rejections, and manage appeals and resubmissions

• Maintain and update matter details, billing rates, and timekeeper information within billing systems

• Conduct detailed billing analysis, resolve discrepancies, and respond to billing inquiries from attorneys and clients

• Monitor accounts receivable and aged balances, performing follow-ups on outstanding invoices as needed

• Produce and analyze billing reports, including client-specific financial data and ad hoc reporting requests

• Serve as a billing advisor to attorneys, providing guidance on billing best practices and client requirements

• Identify and implement process improvements to enhance billing efficiency and accuracy

• Assist with training, mentoring, and reviewing the work of junior billing staff

• Support special projects, system implementations, and policy updates within the finance function

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Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (preferred)

• Minimum 3+ years of legal billing experience within a law firm environment

• Strong knowledge of legal billing systems (e.g., Elite 3E, Aderant, or similar platforms)

• Deep understanding of Outside Counsel Guidelines (OCG) and complex billing arrangements

• Advanced proficiency in Microsoft Excel and reporting tools

• Demonstrated ability to manage high-volume billing workflows with accuracy and efficiency

Benefits

• Healthcare and dental.

• Life insurance.

• Long- and short-term disability.

• Pre-tax transportation plan.

• 401k plan.

Pay Details: $85,000.00 to $120,000.00 per year

Search managed by: Matthew Nolan

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.