Facilities Assistant

Our client is an international company specializes in facilities management and project coordination for complex work environments. It supports major clients in optimizing workplace operations, with a focus on quality, innovation, and sustainability. The contract is open-ended and is due to start in September. Located in Kirchberg, our client offers a supportive and collaborative work environment, marked by strong team spirit and low employee turnover. The new team member will partner with an experienced Facility Coordinator, forming a dependable duo to oversee daily operations.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement.

At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

Responsibilities:

• As part of the local facilities team, your role will combine reception duties with broader office support and coordination tasks. Your main responsibilities will include:
• Welcoming visitors and managing the front desk with professionalism and courtesy
• Handling incoming calls via the switchboard and managing mail and courier services
• Overseeing meeting room bookings and coordinating associated services (catering, materials, etc.)
• Supporting event logistics and preparing printed materials as required
• Monitoring and maintaining office supplies, equipment, and general tidiness of shared spaces
• Collaborating with cleaning and maintenance providers to ensure high-quality service
• Managing invoices, purchase orders, and vendor onboarding using internal tools (Proactis, Oracle Cloud)
• Carrying out workplace health & safety checks and logging incidents or actions in dedicated systems
• Participating in first aid, fire safety, and business contingency planning
• Liaising with the building management and local archive provider
• Assisting with day-to-day tasks such as taxi bookings, staff celebrations, and support to internal teams

Your profile:

• Professional, friendly, and service-oriented
• Well-organized with great attention to detail
• Comfortable handling a variety of tasks in parallel
• Proactive and able to work both independently and as part of a team
• Fluent in English and French (written and spoken)
• Confident using office tools and software (Outlook, Word, Excel; SharePoint and Power BI are a plus)
• Prior experience in reception, office management or facilities coordination is a strong asset

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurélia Michaux as soon as possible

CONFIDENTIALITY ASSURED.

Ready For Next.

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