Our client, an Investment Bank, is looking for its future Administrative Assistant.

This job offer is a temporary contract for 1 year.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement.

At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners

Responsabilities:

• Manage the secretariat of all internal HR procedures handled by the Division, including:
  
  • Organising and maintaining the Administrative Review mailbox, following up on received emails, and assisting legal experts in sending appropriate replies.
  • Updating and maintaining tables that track various procedures.
  • Assisting legal experts with the preparation of legal documents related to internal HR procedures.
• Prepare documents, take photocopies, and handle various administrative requests in line with the Division's operational needs, adhering to EIB's procedures.
• Maintain proper records, documentation, and data quality, ensuring high levels of confidentiality (e.g., preparing and filing documents related to HR internal procedures manually and electronically, maintaining databases).
• Coordinate the reporting process for the Division by sending reminders and requests for data collection, following up on timely responses, and centralising replies to ensure completeness of information.
• Collaborate with other assistants in the Directorate, providing backup as needed.

Your Profile:

• Secondary level education, complemented with a 2-year certification in a relevant field.
• 3 years of relevant experience in an HR/legal administrative function, dealing with confidential and legal matters.
• Strong ability to maintain confidentiality is a must.
• Excellent knowledge of the Bank’s standard computer tools, particularly GED and MS Office (Word, Excel, PowerPoint).
• Proficient in both English and French. Knowledge of other EU languages is an advantage.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Sabrina Mokadem as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

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