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Professional Resignation Letter Templates: How to Write a Polite Two-Week Notice

December 23, 2025

Leaving a job is a major career decision, and how you resign can impact your reputation, future opportunities, and professional relationships. A well-written resignation letter ensures a smooth transition, maintains goodwill, and even keeps the door open for future roles.

In this guide, you’ll find expert tips and free resignation letter templates for different situations, including short two-week notices and longer letters for urgent or personal reasons. You can also connect with our career advisors for more personalized support. These templates are designed to help you navigate this important process with ease, ensuring you leave a positive impression on your way out.

Why a Professional Resignation Letter Matters

Your resignation letter is more than a formality, it’s a reflection of your professionalism. It sets the tone for your departure and can influence references, networking opportunities, and even rehire chances.

Did you know?

Boomerang employees, those returning to a previous employer, accounted for 35% of all new hires in March 2025, up from 31% the year before (ADP data). Leaving on good terms can pay off later.

What to Include in a Resignation Letter

Clear statement of resignation
Last working day (typically two weeks’ notice)
Gratitude for the opportunity
Offer to assist with transition

Optional: A brief reason for leaving (especially for urgent or personal situations).

Resignation Letter Templates

Short Resignation Letter (Two-Week Notice)

Ideal when you want to keep details minimal but remain professional.

Dear [Manager’s Name],

I am writing to inform you of my resignation from my position at [Company Name], effective two weeks from today, [Last Working Day]. I appreciate the opportunities for professional development that I have experienced during my time here.

Thank you for your understanding and support. Please let me know how I can assist in the transition.

Sincerely,

[Your Name]

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Dear [Manager’s Name],

Please accept this letter as formal notification of my resignation from [Company Name], effective two weeks from today. I am willing to help facilitate a smooth transition in any way I can during my remaining time.

Thank you for the opportunity to work together.

Best regards,

[Your Name]

Longer Resignation Letter (Immediate or Personal Reasons)

Use this format for urgent departures or when you need to provide context. This approach helps maintain professionalism and leaves room for potential future reengagement with the organization.

Dear [Manager’s Name],

I am writing to formally resign from my position at [Company Name], effective immediately. After careful consideration, I have decided that due to unforeseen circumstances, I cannot continue to fulfill my duties and responsibilities to the best of my ability.

I understand the challenges my immediate departure may cause to the team and the company. I did not make this decision lightly and regret any inconvenience it may cause. I am prepared to assist remotely in the transition of my responsibilities to minimize disruption.

I want to express my sincere gratitude for the opportunities and support provided to me during my time at [Company Name]. It has been a privilege to work alongside such a talented and dedicated team.

Thank you for your understanding. I wish [Company Name] continued success and hope to have the opportunity to collaborate again in the future.

Sincerely,

[Your Name]

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Dear [Manager’s Name],

I am writing to inform you of my decision to resign from my position at [Company Name], effective [Last Working Day], due to personal reasons that require my immediate attention. While my time at [Company Name] has been truly rewarding and enjoyable, I must step back to focus on personal matters at this time.

I am grateful for the valuable experiences and opportunities that I have encountered during my tenure. I’ve grown professionally and personally, and I owe a great deal of that to the supportive and collaborative environment here.

Please let me know how I can assist in the transition process. I am willing to help in whatever way necessary to ensure a smooth handover of my responsibilities.

Thank you for your understanding and support regarding my decision. I hope to maintain our professional relationship and look forward to our paths crossing again in the future.

Warm regards,

[Your Name]

Expert Tips for a Smooth Exit

Stay professional and positive—avoid negativity in your letter.
Prepare for an exit interview—be honest but diplomatic.
Handle counteroffers carefully—evaluate long-term career goals.

FAQs About Resignation Letters

Q: How do I write a short resignation letter?
A: Include your position, last working day, gratitude, and offer to help with transition.

Q: Should I explain my reason for leaving?
A: It’s optional. Keep it brief and professional if you choose to include it.

Q: Can I resign immediately?
A: Yes, but provide as much notice as possible and offer transition support.

Next Steps in Your Career

Resigning professionally opens doors to new opportunities. If you’re ready for your next role, connect with our career advisors for personalized guidance and job search support.

If you're seeking further guidance or opportunities as you embark on your next career adventure, consider working with a recruiter. Our team is here to support you in finding a role that aligns with your career goals and aspirations.

This article was originally published April 16, 2024, and updated by the LHH Content Team in December 2025.