Administrative Coordinator

Contract TypeDirect Hire

Job LocationBerkeley, California

Administrative Coordinator

LHH is a partnering up with a fully integrated Real Estate Investment company in search of a top-notch Administrative Coordinator for their Berkeley, CA office. This position is Responsible for front desk, reception, and administrative support duties. This direct hire position offers a competitive salary, a comprehensive benefits package, and an on-site gym!

The ideal candidate has a polished and professional demeanor with a positive and engaging attitude. They have a strong attention to detail and are proficient in Microsoft Office. A bachelor’s degree and two (2) – four (4) years’ experience in an administrative setting is strongly preferred.

Main Duties/Responsibilities:

Reception:

  • Screen and greet visitors and vendors
  • Manage conference room calendar & clean after use, as needed. For larger meetings (such as board meetings) arrange food/drinks.
  • Sort and distribute mail.
  • Filing (hardcopy and digital)
  • Accounting: Yardi Payscan Payables, Utility Tracking and entries in Yardi, Pull invoice backup for quarterly tenant billing
  • Monthly credit card reconciliation/management
  • Compile and bind Board Meeting materials
  • Assist with travel arrangements
  • Holiday Card and Gift coordination for key relationships
  • Monitor and order office/kitchen supplies and groceries
  • Vacation/Sick Tracking
  • Birthday/Anniversary Tracking, purchasing refreshments, event planning
  • Vision/Dental Reimbursement Tracking
  • Manage emergency contact list for employees
  • Other duties, as reasonably assigned
  • Skills/Experience

  • Minimum of two (2) years of working in construction, property management, or other related field in an administrative setting strongly preferred
  • Bachelor’s Degree in Business or a related field, preferred
  • Excellent customer service skills
  • Strong interpersonal and communication skills
  • Extraordinary attention to detail
  • Demonstrated ability to find, access, evaluate and use information
  • Demonstrated ability to read, interpret and write routine and non-routine procedures and documents
  • Ability to prioritize multiple projects and priorities
  • Software: Microsoft Office (Excel, Word, PowerPoint, Access, Powerpoint), Yardi
  • Invoicing experience preferred
  • Some knowledge of office property management procedures preferred
  • Employment type: Direct Hire

    Location: 100% on-site in Berkeley, CA

    If you have the qualifications above and are interested in this opportunity – please apply today! If you are curious what else is available, please review the LHH website!

    Equal Opportunity Employer/Veterans/Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records

    RefUS_EN_27_846401_2935227

    Administrative Coordinator

    LHH

    13 days ago

    Contract Type

    Direct Hire

    Job Location

    Berkeley, California

    Administrative Coordinator

    LHH is a partnering up with a fully integrated Real Estate Investment company in search of a top-notch Administrative Coordinator for their Berkeley, CA office. This position is Responsible for front desk, reception, and administrative support duties. This direct hire position offers a competitive salary, a comprehensive benefits package, and an on-site gym!

    The ideal candidate has a polished and professional demeanor with a positive and engaging attitude. They have a strong attention to detail and are proficient in Microsoft Office. A bachelor’s degree and two (2) – four (4) years’ experience in an administrative setting is strongly preferred.

    Main Duties/Responsibilities:

    Reception:

  • Screen and greet visitors and vendors
  • Manage conference room calendar & clean after use, as needed. For larger meetings (such as board meetings) arrange food/drinks.
  • Sort and distribute mail.
  • Filing (hardcopy and digital)
  • Accounting: Yardi Payscan Payables, Utility Tracking and entries in Yardi, Pull invoice backup for quarterly tenant billing
  • Monthly credit card reconciliation/management
  • Compile and bind Board Meeting materials
  • Assist with travel arrangements
  • Holiday Card and Gift coordination for key relationships
  • Monitor and order office/kitchen supplies and groceries
  • Vacation/Sick Tracking
  • Birthday/Anniversary Tracking, purchasing refreshments, event planning
  • Vision/Dental Reimbursement Tracking
  • Manage emergency contact list for employees
  • Other duties, as reasonably assigned
  • Skills/Experience

  • Minimum of two (2) years of working in construction, property management, or other related field in an administrative setting strongly preferred
  • Bachelor’s Degree in Business or a related field, preferred
  • Excellent customer service skills
  • Strong interpersonal and communication skills
  • Extraordinary attention to detail
  • Demonstrated ability to find, access, evaluate and use information
  • Demonstrated ability to read, interpret and write routine and non-routine procedures and documents
  • Ability to prioritize multiple projects and priorities
  • Software: Microsoft Office (Excel, Word, PowerPoint, Access, Powerpoint), Yardi
  • Invoicing experience preferred
  • Some knowledge of office property management procedures preferred
  • Employment type: Direct Hire

    Location: 100% on-site in Berkeley, CA

    If you have the qualifications above and are interested in this opportunity – please apply today! If you are curious what else is available, please review the LHH website!

    Equal Opportunity Employer/Veterans/Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records

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