Administrative Coordinator

Administrative Coordinator

LHH is a partnering up with a fully integrated Real Estate Investment company in search of a top-notch Administrative Coordinator for their Berkeley, CA office. This position is Responsible for front desk, reception, and administrative support duties. This direct hire position offers a competitive salary, a comprehensive benefits package, and an on-site gym!

The ideal candidate has a polished and professional demeanor with a positive and engaging attitude. They have a strong attention to detail and are proficient in Microsoft Office. A bachelor’s degree and two (2) – four (4) years’ experience in an administrative setting is strongly preferred.

Main Duties/Responsibilities:

Reception:

Screen and greet visitors and vendors

Manage conference room calendar & clean after use, as needed. For larger meetings (such as board meetings) arrange food/drinks.

Sort and distribute mail.

Filing (hardcopy and digital)

Accounting: Yardi Payscan Payables, Utility Tracking and entries in Yardi, Pull invoice backup for quarterly tenant billing

Monthly credit card reconciliation/management

Compile and bind Board Meeting materials

Assist with travel arrangements

Holiday Card and Gift coordination for key relationships

Monitor and order office/kitchen supplies and groceries

Vacation/Sick Tracking

Birthday/Anniversary Tracking, purchasing refreshments, event planning

Vision/Dental Reimbursement Tracking

Manage emergency contact list for employees

Other duties, as reasonably assigned

Skills/Experience

Minimum of two (2) years of working in construction, property management, or other related field in an administrative setting strongly preferred

Bachelor’s Degree in Business or a related field, preferred

Excellent customer service skills

Strong interpersonal and communication skills

Extraordinary attention to detail

Demonstrated ability to find, access, evaluate and use information

Demonstrated ability to read, interpret and write routine and non-routine procedures and documents

Ability to prioritize multiple projects and priorities

Software: Microsoft Office (Excel, Word, PowerPoint, Access, Powerpoint), Yardi

Invoicing experience preferred

Some knowledge of office property management procedures preferred

Employment type: Direct Hire

Location: 100% on-site in Berkeley, CA

If you have the qualifications above and are interested in this opportunity – please apply today! If you are curious what else is available, please review the LHH website!

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records