ADMINISTRATIVE ASSISTANT

Contract TypeContract/Temp to Hire

Job LocationChicago, Illinois

CONSTRUCTION PROJECT COORDINATOR & ADMINISTRATIVE ASSISTANT

SCOPE AND RESPONSIBILITIES

The Construction Project Coordinator and Administrative Assistant will directly assist the Director of Construction and Construction Project Managers on multiple large-scale construction projects.

ESSENTIAL JOB FUNCTIONS

  • Administration of contract documents: preparation and distribution of subcontracts, distribution and documentation of new drawings and schedules, and updating standard subcontract exhibits.
  • Support team in creation and transmitting various documents (change orders, meeting minutes, RFI’s and submittals).
  • Collection and tracking of required subcontractor deliverables: insurance certificates, contract and change order execution, waivers, project submittals, etc…
  • Collection, processing and tracking of subcontractor and vendor invoices/pay requests.
  • Setup and maintenance of project filing systems.
  • Assist Project Managers and Owners Representatives in preparing, reconciling, and record keeping of monthly pay applications.
  • Ensure accuracy of pay applications.
  • Process check requests, payments and invoices
  • Audit and process credit card bills and expense report payments and other reimbursements.
  • Respond to all vendor and subcontractor inquiries, reconcile billing statements, research and correct discrepancies
  • Maintain files and documentation in accordance with company policy and pay request process
  • Communicate with subcontractors via phone, email, mail, etc…
  • Prepare payroll for separate carpentry group.
  • Process credit applications.
  • Handle accounts, make bank deposits, maintain ledgers and pay bills.
  • Provide financial information for business analysis and auditing when needed
  • Assist with front desk duties and other projects as needed.
  • LEADERSHIP

    The right candidate will have the ability to perform and succeed as a team player in a fast paced, dynamic work environment.

    PERSONAL SKILLS

  • Highly organized
  • Basic bookkeeping and accounting abilities
  • Ability to solve unstructured problems
  • Ability to effectively work on multiple projects and/or assignments.
  • Ability to execute
  • TECHNICAL SKILLS

  • Strong knowledge of Microsoft Office, including Excel and Word
  • Excellent research skills and ability to compile data
  • General knowledge of the development and contracting business
  • Equal Opportunity Employer/Veterans/Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records

    RefUS_EN_27_849435_2933842

    ADMINISTRATIVE ASSISTANT

    LHH

    23 days ago

    Contract Type

    Contract/Temp to Hire

    Job Location

    Chicago, Illinois

    CONSTRUCTION PROJECT COORDINATOR & ADMINISTRATIVE ASSISTANT

    SCOPE AND RESPONSIBILITIES

    The Construction Project Coordinator and Administrative Assistant will directly assist the Director of Construction and Construction Project Managers on multiple large-scale construction projects.

    ESSENTIAL JOB FUNCTIONS

  • Administration of contract documents: preparation and distribution of subcontracts, distribution and documentation of new drawings and schedules, and updating standard subcontract exhibits.
  • Support team in creation and transmitting various documents (change orders, meeting minutes, RFI’s and submittals).
  • Collection and tracking of required subcontractor deliverables: insurance certificates, contract and change order execution, waivers, project submittals, etc…
  • Collection, processing and tracking of subcontractor and vendor invoices/pay requests.
  • Setup and maintenance of project filing systems.
  • Assist Project Managers and Owners Representatives in preparing, reconciling, and record keeping of monthly pay applications.
  • Ensure accuracy of pay applications.
  • Process check requests, payments and invoices
  • Audit and process credit card bills and expense report payments and other reimbursements.
  • Respond to all vendor and subcontractor inquiries, reconcile billing statements, research and correct discrepancies
  • Maintain files and documentation in accordance with company policy and pay request process
  • Communicate with subcontractors via phone, email, mail, etc…
  • Prepare payroll for separate carpentry group.
  • Process credit applications.
  • Handle accounts, make bank deposits, maintain ledgers and pay bills.
  • Provide financial information for business analysis and auditing when needed
  • Assist with front desk duties and other projects as needed.
  • LEADERSHIP

    The right candidate will have the ability to perform and succeed as a team player in a fast paced, dynamic work environment.

    PERSONAL SKILLS

  • Highly organized
  • Basic bookkeeping and accounting abilities
  • Ability to solve unstructured problems
  • Ability to effectively work on multiple projects and/or assignments.
  • Ability to execute
  • TECHNICAL SKILLS

  • Strong knowledge of Microsoft Office, including Excel and Word
  • Excellent research skills and ability to compile data
  • General knowledge of the development and contracting business
  • Equal Opportunity Employer/Veterans/Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records

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