Executive Assistant in Chicago, Illinois

Chicago, Illinois

Contract/Temporary


LHH Recruitment Solutions is seeking an experienced Executive Assistant in Chicago. This is a 100% onsite role.


If you are an experienced executive assistant looking to start a new role quickly, this is job for you! Apply today!


Qualifications

  • Executive assistant experience
  • Experience working in health care, preferred
  • Extremely detail oriented
  • Excellent communication and presentation

  • Responsibilities

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily
  • It also focuses on the expectation to continually refine and improve the required skills by seeking out internal and external learning opportunities
  • Has a working knowledge of advanced concepts, practices, and procedures in:
  • Standard office equipment software applications, including Microsoft Office and Microsoft Outlook
  • Event Planning
  • Supervising
  • Arranging and coordinating travel plans, meetings, and agendas
  • Coordinating reimbursements
  • Coordinating and preparing for quarterly board meetings and other Institute or Foundation meetings
  • Data privacy practices and laws
  • Maintains calendars, including but not limited to, arranging and coordinating all meetings and making all travel arrangements for Vice Presidents and assigned senior leadership staff
  • Coordinates assigned internal events, including but not limited to scheduling, sending invitations, tracking responses, arranging CMEs, working with outside vendors, making food arrangements, taking notes, etc
  • Events could include WIPs, Sam Talks, Conferences, cookouts, holiday parties, administrative meetings, or other events as assigned
  • Attends meetings and takes minutes as requested
  • Coordinates the process of those who request to use the Institute for meetings/conferences outside of standard requests, including sending approvals, denials, and information needed for scheduling
  • Performs basic administrative duties such as faxing, scanning, mailing, filing, copying, and answering phones
  • Coordinates and executes external visitors including travel arrangements, itinerary, and in-person escorting
  • Prepares and submits reimbursements for assigned Vice Presidents and staff
  • Maintains own credit card as well as any held by assigned Vice Presidents and submits for reimbursement
  • Maintains open and close communication with internal and external stakeholders as appropriate
  • Transcribes meeting minutes, documents, and correspondence
  • Constructs meeting agendas, correspondence, papers, and reports, to required specifications
  • Corresponds to all emails in a timely fashion
  • Maintains appropriate confidentiality at all times
  • Represents the organization and senior leaders and acts in a professional manner at all times

  • Equal Opportunity Employer/Veterans/Disabled


    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy


    The Company will consider qualified applicants with arrest and conviction records

    RefUS_EN_27_844839_2944854

    Executive Assistant

    LHH

    25 days ago

    Contract/Temporary

    Chicago, Illinois


    LHH Recruitment Solutions is seeking an experienced Executive Assistant in Chicago. This is a 100% onsite role.


    If you are an experienced executive assistant looking to start a new role quickly, this is job for you! Apply today!


    Qualifications

  • Executive assistant experience
  • Experience working in health care, preferred
  • Extremely detail oriented
  • Excellent communication and presentation

  • Responsibilities

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily
  • It also focuses on the expectation to continually refine and improve the required skills by seeking out internal and external learning opportunities
  • Has a working knowledge of advanced concepts, practices, and procedures in:
  • Standard office equipment software applications, including Microsoft Office and Microsoft Outlook
  • Event Planning
  • Supervising
  • Arranging and coordinating travel plans, meetings, and agendas
  • Coordinating reimbursements
  • Coordinating and preparing for quarterly board meetings and other Institute or Foundation meetings
  • Data privacy practices and laws
  • Maintains calendars, including but not limited to, arranging and coordinating all meetings and making all travel arrangements for Vice Presidents and assigned senior leadership staff
  • Coordinates assigned internal events, including but not limited to scheduling, sending invitations, tracking responses, arranging CMEs, working with outside vendors, making food arrangements, taking notes, etc
  • Events could include WIPs, Sam Talks, Conferences, cookouts, holiday parties, administrative meetings, or other events as assigned
  • Attends meetings and takes minutes as requested
  • Coordinates the process of those who request to use the Institute for meetings/conferences outside of standard requests, including sending approvals, denials, and information needed for scheduling
  • Performs basic administrative duties such as faxing, scanning, mailing, filing, copying, and answering phones
  • Coordinates and executes external visitors including travel arrangements, itinerary, and in-person escorting
  • Prepares and submits reimbursements for assigned Vice Presidents and staff
  • Maintains own credit card as well as any held by assigned Vice Presidents and submits for reimbursement
  • Maintains open and close communication with internal and external stakeholders as appropriate
  • Transcribes meeting minutes, documents, and correspondence
  • Constructs meeting agendas, correspondence, papers, and reports, to required specifications
  • Corresponds to all emails in a timely fashion
  • Maintains appropriate confidentiality at all times
  • Represents the organization and senior leaders and acts in a professional manner at all times

  • Equal Opportunity Employer/Veterans/Disabled


    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy


    The Company will consider qualified applicants with arrest and conviction records

    Personal Details
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