Office Manager in Chicago, Illinois

LHH

Chicago, Illinois

Contract/Temp to Hire

$24.00 - $26.00Hour

LHH is currently seeking an Office Manager for one our of clients located in the Chicago Downtown area. The primary focus of this position is to ensure that the office is well maintained including overseeing office and kitchen supplies and services, copier operations, mailroom activities, purchasing, records maintenance, and conference room upkeep. This is a CONTRACT TO HIRE position.

Job Responsibilities:

Mailroom

  • Responsible for general mailroom duties including the management and distribution of both incoming and outgoing mail and deliveries (Federal Express, UPS, Amazon, Certified US Mail, Registered US mail, Express and Priority).
  • Assist receptionist with delivering faxes and interoffice mail to the 24th floor.
  • Drop off outgoing mail and FedEx packages when leaving for the day.
  • Reproduction

  • Support the trouble-free operations of copiers and printers by providing toner, service calls, and copy paper throughout the office.
  • Perform all photocopy, scanning and document production jobs.
  • Conference Rooms

  • Ensure conference rooms are maintained, have adequate supplies as well as coordinate technology set up (AV and IT) for meetings/depositions.
  • Troubleshoot basic IT and cable issues and assist with IT equipment set up/connections as needed.
  • Records

  • Receipt of file materials from secretaries, paralegals and attorneys to file in filing room.
  • Manage files via the FileTrail Records Management System.
  • Process and retrieves files to/from offsite storage using FileTrail.
  • Keep file room organized.
  • Maintains and secures records in accordance with established policies and procedures.
  • Coordinate with records management team to keep file/case rooms, conference rooms, and office spaces free of closed cases and that all case files are properly stored.
  • Supplies

  • Complete inventory of supplies int the kitchens, common supply areas and supply room areas to determine items that need to be ordered and restocked.
  • Kitchen Facilities

  • Coordinate with building engineers to ensure office space and equipment are properly maintained.
  • Monitor office space by conducting walk-throughs and reporting necessary repairs or cleaning.
  • Assist with building engineers in handling & setup of furniture deliveries.
  • Assist with internal moves
  • Assist with any office refresh/update projects
  • New Hires

  • Coordinate New Hire Office cleanup and setup
  • Ensures IT and phone setups are complete
  • Vendor Management

  • Manages and coordinates with external vendors.
  • Researches and identifies new vendors as needed and monitors performance.
  • Assist Indianapolis when Office Services Coordinator is out
  • Other duties/Projects as assigned.
  • Backup Responsibilities to other Office Services Coordinators

  • Manage new hire onboarding checklist
  • Troubleshoot keycard issues with building
  • Cover Reception Desk
  • Support Milwaukee or Madison when needed
  • Assist with other duties as assigned
  • Job Requirements:

  • High School Diploma or Equivalent Required
  • 5 years’ experience in professional services environment strongly preferred
  • Experience with operating mail room and reproduction equipment, records management systems, managing and tracking supply purchases, keeping kitchen and kitchen equipment clean and operational.
  • Must be self-directed, able to follow instructions as needed, team member, someone who takes initiative and proactively seeks additional work when time allows.
  • Possess a client service mindset with strong verbal and written communication skills.
  • Be analytical, able to problem-solve and propose resolutions.
  • Outstanding organizational skills, ability to prioritize and manage multiple projects and deadlines simultaneously and frequently under tight deadlines.
  • Equal Opportunity Employer/Veterans/Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records

    RefUS_EN_27_849116_2936275

    Office Manager

    LHH

    20 days ago

    $24.00 - $26.00Hour

    Contract/Temp to Hire

    Chicago, Illinois

    LHH is currently seeking an Office Manager for one our of clients located in the Chicago Downtown area. The primary focus of this position is to ensure that the office is well maintained including overseeing office and kitchen supplies and services, copier operations, mailroom activities, purchasing, records maintenance, and conference room upkeep. This is a CONTRACT TO HIRE position.

    Job Responsibilities:

    Mailroom

  • Responsible for general mailroom duties including the management and distribution of both incoming and outgoing mail and deliveries (Federal Express, UPS, Amazon, Certified US Mail, Registered US mail, Express and Priority).
  • Assist receptionist with delivering faxes and interoffice mail to the 24th floor.
  • Drop off outgoing mail and FedEx packages when leaving for the day.
  • Reproduction

  • Support the trouble-free operations of copiers and printers by providing toner, service calls, and copy paper throughout the office.
  • Perform all photocopy, scanning and document production jobs.
  • Conference Rooms

  • Ensure conference rooms are maintained, have adequate supplies as well as coordinate technology set up (AV and IT) for meetings/depositions.
  • Troubleshoot basic IT and cable issues and assist with IT equipment set up/connections as needed.
  • Records

  • Receipt of file materials from secretaries, paralegals and attorneys to file in filing room.
  • Manage files via the FileTrail Records Management System.
  • Process and retrieves files to/from offsite storage using FileTrail.
  • Keep file room organized.
  • Maintains and secures records in accordance with established policies and procedures.
  • Coordinate with records management team to keep file/case rooms, conference rooms, and office spaces free of closed cases and that all case files are properly stored.
  • Supplies

  • Complete inventory of supplies int the kitchens, common supply areas and supply room areas to determine items that need to be ordered and restocked.
  • Kitchen Facilities

  • Coordinate with building engineers to ensure office space and equipment are properly maintained.
  • Monitor office space by conducting walk-throughs and reporting necessary repairs or cleaning.
  • Assist with building engineers in handling & setup of furniture deliveries.
  • Assist with internal moves
  • Assist with any office refresh/update projects
  • New Hires

  • Coordinate New Hire Office cleanup and setup
  • Ensures IT and phone setups are complete
  • Vendor Management

  • Manages and coordinates with external vendors.
  • Researches and identifies new vendors as needed and monitors performance.
  • Assist Indianapolis when Office Services Coordinator is out
  • Other duties/Projects as assigned.
  • Backup Responsibilities to other Office Services Coordinators

  • Manage new hire onboarding checklist
  • Troubleshoot keycard issues with building
  • Cover Reception Desk
  • Support Milwaukee or Madison when needed
  • Assist with other duties as assigned
  • Job Requirements:

  • High School Diploma or Equivalent Required
  • 5 years’ experience in professional services environment strongly preferred
  • Experience with operating mail room and reproduction equipment, records management systems, managing and tracking supply purchases, keeping kitchen and kitchen equipment clean and operational.
  • Must be self-directed, able to follow instructions as needed, team member, someone who takes initiative and proactively seeks additional work when time allows.
  • Possess a client service mindset with strong verbal and written communication skills.
  • Be analytical, able to problem-solve and propose resolutions.
  • Outstanding organizational skills, ability to prioritize and manage multiple projects and deadlines simultaneously and frequently under tight deadlines.
  • Equal Opportunity Employer/Veterans/Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records

    Personal Details
    Add Resume/ CV *
    Files must be in .doc, .docx or PDF and must be no larger than 4MB

    Or

    Use Dropbox
    Use Google Drive