Administrative Assistant

Strong administrative background

highly organized

Someone smart that can pick up on new things

Strong interpersonal skills - able to workw ith internal and external customers

Strong computer skills

Reports to two VP's

Duties and Essential JobFunctions:

Responds to all public requests for information in accordance with OPRA and Authority policies (usually within 7 days of the submission of the request).

With assistance from legal staff, identifies all records maintained by the NJSEA that are classified as public information.

Publishes/distributes the forms that are to be used by the public when requesting information via OPRA.

Establishes contracts with outside vendors to reproduce records in the medium requested.

Procures information by formatting, inputting, editing, retrieving, copying and transmitting text and data.

Arranges and coordinates appointments, meetings and travel plans for division personnel.

Coordinates scheduling and staffing for seasonal boating program.

Additional Responsibilities:

Processes all requests for information and maintains a log of all requests submitted by the public.

Serves as timekeeper for the department.

Reviews and prepares invoices and purchase orders in accordance with accepted procedures.

Functions as back-up receptionist for the front desk as needed.

Contributes to team effort by completing assigned tasks on an as needed basis.

Adheres to all policies and procedures as set forth in all official communications and addendums thereto.

Qualifications:

High school diploma or equivalent required, with business-related curriculum preferred.

Familiarity with legal practices and terminology desired.

Excellent organizational skills, along with the ability to work independently.

Good working knowledge of word processing and spreadsheet software.

Must possess good oral and written communication skills, along with the ability to interact with the public in a productive way.

Work on site 100%

Flex hours: 8-4 8:30-4:30 or 9-5

temp to perm - salary up to 65- might go a llittle bit higer for a rock star

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records