Total Rewards Admin

LHH is seeking a TOTAL REWARDS ADMIN for a long-term contract position in Houston, TX.

SUMMARY:

The TOTAL REWARDS ADMIN role will be responsible for providing administrative support to members of the Total Rewards department. This position will need to display a high degree of initiative and the ability to anticipate critical needs.

DUTIES:

Provide administrative support to the Total Rewards department.

Prepare reports in Word and/or Excel and assist with PowerPoint presentations. May include formatting, editing, printing and/or copying text, data, and graphics. May also include preparing mail merge documents in Word, VLOOKUP and other complex Excel formulas, and detailed formatting of presentations.

Review and route departmental mail; prepare and compose correspondence and memos.

Coordinate mail outs: maintain supply of envelopes, paper and necessary materials, prepare address lists using mail merge templates, stuff envelopes, prepare shipments, print delivery labels and track shipments as needed.

Support Verification of Employment inquiries along with other clerical responsibilities as may come up during regular course of business on weekly basis.

Maintain Total Rewards director’s and/or overall team calendar, travel arrangements and expense reports.

Schedule complex meetings and coordinate all related logistics. This includes reserving conference rooms, ensuring that conference and video calls (including international) are ready, preparing meeting materials, welcoming guests and answering or directing inquiries, coordinating meal delivery, etc.

Maintain office supply inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies and verifying receipt of supplies; acting as primary point of contact for the team in ordering supplies.

Submit and code vendor invoices in vendor invoice management system.

Provide phone and email support to the benefits help desk.

Provide phone support to the director or other team members by answering calls in their absence and working to ensure responses are provided in a timely manner.

Support the distribution of service award certificates or other payroll, compensation or benefits program related mail.

Prepare and deposit incoming checks; log health care payments, refunds, rebates, etc.

Develop/maintain a well-organized filing system that permits easy reference or retrieval of information.

Assist with key employee events (social activities, on-site events, holiday events).

Provide departmental support for various projects and corporate initiatives; arrange team meetings

Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications and establishing personal networks.

Comply with all Company policies and procedures.

QUALIFICATIONS:

Bachelor’s degree preferred

Must demonstrate strong interpersonal and communication skills, both verbal and written.

Proven ability to work effectively under pressure in a fast-paced environment.

Possess strong organizational skills with a proven ability to prioritize.

SKILLS:

Proficiency in Microsoft Office Suite

Strong working knowledge in Excel - formulas, pivot tables, VLOOKUP’s

EXPERIENCE:

Minimum 2-5 years of HR Total Rewards (Comp & benefits) experience

EMPLOYMENT TYPE: long-term contract (approx. 6 months)

COMPENSATION: $22-30/hr DOE

WORK HOURS: HYBRID SCHEDULE (3 days/week onsite & 2 days/week remote) – Mon-Fri (8-5)

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records