Administrative Assistant- Legal

LHH is seeking a direct hire candidate to sit on client site in Irvine, CA as a Claims Recovery Administrative Assistant. This role is supporting attorneys and paralegals administratively.

3-7 years of administrative experience preferred, especially within legally

Irvine- hybrid- 3 days in office, 2 days work from home

Bachelor’s Degree required

Advanced excel needed- pivot tables, vlookups, pivot tables, concatenate

Strong writting skills required

Legal exp would be helpful, writing/editorial experience helpful- Word skills such as track changes, basic allignment, etc.

Salary is between $44,000-$58,000 plus possible bonus after 1 year

A typical day consists of working with data, ensuring accuracy, communicating with the team effectively

Hours of operation: M-F- 9-5:30

Job Responsibilities

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  Prepares new matter paperwork to open matters, ensuring accuracy and completeness.

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  Prepares and manages client quarterly reports ensuring timely and accurate delivery.

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  Prepares weekly trackers, submitting to senior team members for review, and incorporates all revisions and updates into final summaries for distribution to attorneys.

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  Tracks the status of all matters and prepares client authorizations upon request, ensuring compliance with client and firm guidelines.

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  Creates and maintains a filing system to ensure efficient retrieval of data and update records as needed.

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  Drafts retention letters, engagement confirmations, status emails, and other routine correspondence, and enters and maintains associated data in internal databases.

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  Maintains contact information and other related data in Interaction and MCL Management, ensuring data accuracy.

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  Processes incoming/outgoing correspondence as needed, prepares any Abbreviated Trackers for attorney approval, and follows up as necessary to ensure timely completion.

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  Coordinates conferences, meetings, and appointments and prepares necessary meeting materials. Track invites and RSVPs to department meetings and events.

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  Coordinates travel arrangements by securing air, hotel, and car reservations ensuring timely and cost-effective travel arrangements for team members.

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  Saves and maintains call notes related to client meetings, ensuring accurate and timely completion.

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  Acts as a backup for updates to various tracking spreadsheets, including the retention tracking chart, and other firm and group databases.

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  Acts as a backup for tracking engagements and maintains status in Retention Chart database.

Client offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.

Pay Details: $44,000.00 to $58,000.00 per year Search managed by: Brittany Levine

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.