Administration Assistant in Jacksonville, Florida

Jacksonville, Florida

Contract/Temp to Hire


LHH is seeking an Administrative Assistant for a great investment firm in Ft. Lauderdale, FL. This position provides direct administrative support to the Managing Director and assistance to the Investment Sales team. In addition to administrative duties, works on special department projects.


Responsibilities

  • Review and edit marketing materials
  • Assist with management of MD & Director schedule, travel, etc.
  • Assist with arranging client meetings, meal reservations, etc.
  • Order team meals when we have a team meeting/client meeting over lunch/dinner in office
  • Coordinate ordering and delivery of meals for property management staff at kickoff of Due diligence
  • Input info from confidentiality agreements into Salesforce / Marketing reports
  • Manage expenses for MD, Director & Transaction Manager
  • Assist Transaction manager in tour unit setup for marketed properties
  • Responsible for being the Office Greeter for visitors in the office. The OS Lead is responsible for notifying the office of visitors coming to the office
  • Maintain copy room maintenance by keeping copy rooms clean and supplies stocked
  • Maintain kitchen area by keeping supplies stocked, clean kitchen daily and order additional supplies as needed
  • Manage mail in the office by accepting all incoming packages, take outgoing mail to drop box and pick up mail from mailbox.
  • Manage security access for new hires, access badge issues and temp badges for the office.
  • Utilize property management work engine portal to enter work orders as needed
  • Assist Office Services, IT and HR with onboarding
  • Assist with set up of conference room meetings as needed.
  • Manage office equipment for when any repairs or maintenance is needed.
  • Plan office events such as summer outing, holiday parties and happy hours.

  • Qualifications:

  • 1+ year of administrative experience required
  • Experience supporting executives in a corporate environment
  • Strong attention to detail, judgment, flexibility and dependability
  • Interest in or experience with Real Estate
  • Ability to take initiative and work independently
  • Proficiency in Microsoft Office applications including Word, Excel, Outlook and PowerPoint
  • Familiarity with contact management systems (e.g., Outlook, Salesforce, and SharePoint) LI lead for open bene specialist role.

  • Job Type

  • Contract to Hire
  • Full Time
  • Onsite

  • Equal Opportunity Employer/Veterans/Disabled


    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy


    The Company will consider qualified applicants with arrest and conviction records

    RefUS_EN_27_849134_2946382

    Administration Assistant

    LHH

    12 days ago

    Contract/Temp to Hire

    Jacksonville, Florida


    LHH is seeking an Administrative Assistant for a great investment firm in Ft. Lauderdale, FL. This position provides direct administrative support to the Managing Director and assistance to the Investment Sales team. In addition to administrative duties, works on special department projects.


    Responsibilities

  • Review and edit marketing materials
  • Assist with management of MD & Director schedule, travel, etc.
  • Assist with arranging client meetings, meal reservations, etc.
  • Order team meals when we have a team meeting/client meeting over lunch/dinner in office
  • Coordinate ordering and delivery of meals for property management staff at kickoff of Due diligence
  • Input info from confidentiality agreements into Salesforce / Marketing reports
  • Manage expenses for MD, Director & Transaction Manager
  • Assist Transaction manager in tour unit setup for marketed properties
  • Responsible for being the Office Greeter for visitors in the office. The OS Lead is responsible for notifying the office of visitors coming to the office
  • Maintain copy room maintenance by keeping copy rooms clean and supplies stocked
  • Maintain kitchen area by keeping supplies stocked, clean kitchen daily and order additional supplies as needed
  • Manage mail in the office by accepting all incoming packages, take outgoing mail to drop box and pick up mail from mailbox.
  • Manage security access for new hires, access badge issues and temp badges for the office.
  • Utilize property management work engine portal to enter work orders as needed
  • Assist Office Services, IT and HR with onboarding
  • Assist with set up of conference room meetings as needed.
  • Manage office equipment for when any repairs or maintenance is needed.
  • Plan office events such as summer outing, holiday parties and happy hours.

  • Qualifications:

  • 1+ year of administrative experience required
  • Experience supporting executives in a corporate environment
  • Strong attention to detail, judgment, flexibility and dependability
  • Interest in or experience with Real Estate
  • Ability to take initiative and work independently
  • Proficiency in Microsoft Office applications including Word, Excel, Outlook and PowerPoint
  • Familiarity with contact management systems (e.g., Outlook, Salesforce, and SharePoint) LI lead for open bene specialist role.

  • Job Type

  • Contract to Hire
  • Full Time
  • Onsite

  • Equal Opportunity Employer/Veterans/Disabled


    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy


    The Company will consider qualified applicants with arrest and conviction records

    Personal Details
    Add Resume/ CV *
    Files must be in .doc, .docx or PDF and must be no larger than 4MB

    Or

    Use Dropbox
    Use Google Drive