Executive Assistant in Jacksonville, Florida

LHH

Jacksonville, Florida

Direct Hire

LHH is in search of a qualified Executive Assistant in the Jacksonville area who can provide high-level administrative support to the VP of Service and other senior staff. Please apply for more details.

Duties:

  • Responsible for miscellaneous administrative duties including but not limited to filing, faxing, emailing, phone communication, ordering and tracking supplies, troubleshooting minor office equipment and IT issues, organizing and creating forms, opening and distributing mail, and performing basic bookkeeping tasks.
  • Provide high-level administrative support to Vice President of Service and other senior-level staff.
  • Develop an acceptable routine for checking in with Vice President of Service to review schedule and identify daily priorities.
  • Maintain a filing system for records and handle sensitive documents and information in a confidential, organized manner consistent with policy and law.
  • Coordinate logistics and calendars department events, including maintaining a weekly schedule, scheduling meetings, arranging plans, travel and other accommodations, etc.
  • Handle office receptionist duties including answering and directing phone calls and providing general support to visitors.
  • Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents as requested.
  • Communicate and follow up with customers concerning completed projects, customer satisfaction surveys, and other inquiries.
  • Receives incoming communications (phone calls, emails, memos, faxes, mail, etc) on behalf of senior staff, reviews contents, determines importance, and summarizes, communicates and/or distributes contents to appropriate staff.
  • Plan for meetings and events of all sizes, including preparing and distributing documents, attending to logistics, and recording meeting minutes.
  • Coordinate safety training and events in collaboration with the Safety Director and Service Managers.
  • Maintain and update company’s social media pages and company website.
  • Track and manage licensing (contractor and PE).
  • Draft, update, and print sales materials, proposals, company letterhead, onboarding materials, etc.
  • Maintain inventory and order new corporate swag, promotional items, shirts, hard hats, and PPE.
  • Perform all tasks assigned by supervisor, other members of management in a timely, collaborative, and accurate manner.
  • Complete a variety of special projects and assignments including but not limited to researching and coordinating charitable donations and planning employee events and recognition.
  • Qualifications:

  • High school diploma or equivalent
  • 2+ year’s administrative experience
  • Knowledge of office management systems and procedures
  • Demonstrated ability to utilize office equipment, phones, printers and fax machines
  • Proficient in the use of computer, data entry, and MS Office
  • Excellent time management
  • Attention to detail and strong problem-solving skills
  • Demonstrated ability to anticipate and address needs with little direction
  • Strong written and verbal communication skills with the ability to communicate professionally with coworkers and customers
  • Excellent interpersonal skills
  • Strong organizational skills with the ability to multi-task
  • Resourceful and proactive
  • Associate's or Bachelor's degree in Business Administration or a related field (preferred)
  • Customer service or client relations experience (preferred)
  • Equal Opportunity Employer/Veterans/Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records

    RefUS_EN_27_849134_2934500

    Executive Assistant

    LHH

    29 days ago

    Direct Hire

    Jacksonville, Florida

    LHH is in search of a qualified Executive Assistant in the Jacksonville area who can provide high-level administrative support to the VP of Service and other senior staff. Please apply for more details.

    Duties:

  • Responsible for miscellaneous administrative duties including but not limited to filing, faxing, emailing, phone communication, ordering and tracking supplies, troubleshooting minor office equipment and IT issues, organizing and creating forms, opening and distributing mail, and performing basic bookkeeping tasks.
  • Provide high-level administrative support to Vice President of Service and other senior-level staff.
  • Develop an acceptable routine for checking in with Vice President of Service to review schedule and identify daily priorities.
  • Maintain a filing system for records and handle sensitive documents and information in a confidential, organized manner consistent with policy and law.
  • Coordinate logistics and calendars department events, including maintaining a weekly schedule, scheduling meetings, arranging plans, travel and other accommodations, etc.
  • Handle office receptionist duties including answering and directing phone calls and providing general support to visitors.
  • Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents as requested.
  • Communicate and follow up with customers concerning completed projects, customer satisfaction surveys, and other inquiries.
  • Receives incoming communications (phone calls, emails, memos, faxes, mail, etc) on behalf of senior staff, reviews contents, determines importance, and summarizes, communicates and/or distributes contents to appropriate staff.
  • Plan for meetings and events of all sizes, including preparing and distributing documents, attending to logistics, and recording meeting minutes.
  • Coordinate safety training and events in collaboration with the Safety Director and Service Managers.
  • Maintain and update company’s social media pages and company website.
  • Track and manage licensing (contractor and PE).
  • Draft, update, and print sales materials, proposals, company letterhead, onboarding materials, etc.
  • Maintain inventory and order new corporate swag, promotional items, shirts, hard hats, and PPE.
  • Perform all tasks assigned by supervisor, other members of management in a timely, collaborative, and accurate manner.
  • Complete a variety of special projects and assignments including but not limited to researching and coordinating charitable donations and planning employee events and recognition.
  • Qualifications:

  • High school diploma or equivalent
  • 2+ year’s administrative experience
  • Knowledge of office management systems and procedures
  • Demonstrated ability to utilize office equipment, phones, printers and fax machines
  • Proficient in the use of computer, data entry, and MS Office
  • Excellent time management
  • Attention to detail and strong problem-solving skills
  • Demonstrated ability to anticipate and address needs with little direction
  • Strong written and verbal communication skills with the ability to communicate professionally with coworkers and customers
  • Excellent interpersonal skills
  • Strong organizational skills with the ability to multi-task
  • Resourceful and proactive
  • Associate's or Bachelor's degree in Business Administration or a related field (preferred)
  • Customer service or client relations experience (preferred)
  • Equal Opportunity Employer/Veterans/Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records

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