Accounts Payable Specialist

We are seeking a detail-oriented and organized Accounts Payable Specialist. The ideal candidate will have a strong understanding of accounting principles and experience in managing accounts payable processes. This role involves coding and processing various financial documents, maintaining vendor relations, ensuring accurate and timely payments, and contributing to month-end closing activities.

Key Responsibilities:

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  Invoice and Document Coding: Accurately code invoices, vouchers, expense reports, check requests, and other financial documents to the correct accounts and cost centers, ensuring adherence to standard procedures for proper entry into the accounting system.

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  Accounts Payable Protocols: Follow established protocols for coding and processing A/P items. Establish new protocols for items that do not have existing guidelines to ensure consistent and accurate processing.

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  Payment Processing: Process check requests, prepare batch check runs, and handle wire transfers and ACH transactions. Ensure timely payments to vendors by monitoring discount opportunities, verifying federal ID numbers, and resolving discrepancies related to purchase orders, contracts, invoices, or payments.

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  Vendor Management: Maintain positive vendor relationships by reconciling monthly statements, addressing discrepancies, and ensuring credits are received for outstanding memos. Issue stop-payments or amendments to purchase orders as necessary.

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  Credit Card Management: Audit and process credit card bills, ensuring accurate payment and reconciliation through the accounting system. Manage and reconcile company credit cards on a regular basis.

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  Sales Tax Reporting: Calculate and report sales taxes on paid invoices. Handle accrual and payment of sales/use tax in both Kansas (KS) and Missouri (MO).

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  Accounting System Maintenance: Update general ledger accounts and A/P vendor information in the accounting system. Ensure the system is accurate and up-to-date by maintaining records according to established protocols.

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  Month-End Closing: Assist in the reconciliation of bank accounts and perform account reconciliations as part of the month-end closing process.

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  Petty Cash Management: Oversee the management and reconciliation of petty cash, ensuring all transactions are properly documented and accounted for.

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  Record Keeping: Maintain historical financial records by filing documents according to established protocols, ensuring easy retrieval and compliance with audit requirements.

Qualifications

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  Bachelor's degree in Accounting or related field Preferred

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  3+ years in accounting or accounts payable

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  Strong understanding of General Ledger system and Accounts Payable processing

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  Strong organizational, analytical and recording skills

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  Detail oriented

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  Proficient in Microsoft Office suite

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  Vendor Management Experience

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  Must Have: Sales and used Tax Returns experience

Pay: $25 - $29/HR

Pay Details: $25.00 to $29.00 per hour Search managed by: Justin Marks

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.