Job Summary:

The Office Clerk will provide essential administrative support to the Safety Department, ensuring the smooth operation of daily tasks related to document management, data entry, and communication. This role plays a key part in maintaining accurate records, assisting with accident report documentation, processing PPE orders, and supporting the transition to a more digital system. The ideal candidate is highly organized, detail-oriented, and professional, with a strong ability to multitask and prioritize effectively in a fast-paced environment.

Key Responsibilities:

• Perform general administrative tasks including filing, scanning, document uploading, and shipping materials to job sites.
• Assist with processing and organizing MVR (Motor Vehicle Record) data.
• Help manage PPE orders by coordinating with managers and external vendors.
• Support the transition to digital systems by uploading and organizing electronic documents.
• Respond to email requests in a timely and professional manner.
• Review and correct Excel spreadsheets, charts, and graphs.
• Conduct basic audits for accuracy and completeness of documentation.
• Maintain confidentiality while handling sensitive records, including accident reports.
• Assist with timekeeping and processing related records.
• Complete special projects as requested by the Director of Safety or administrative staff.

Skills and Qualifications:

• High School diploma or GED required.
• Minimum of 1 year of experience in an administrative or office support role.
• Intermediate proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat.
• Experience handling document scanning, uploading to electronic systems, and general clerical work.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Professional demeanor with a customer-service mindset.
• Excellent time management and organizational skills.
• Attention to detail and ability to maintain confidentiality.

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance