About the Role:

LHH has partnered with an amazing law firm seeking a highly organized and experienced Legal Secretary to support the litigation team in Santa Monica, CA. The ideal candidate will have a strong background in legal document preparation, court filing procedures, and administrative support within a law firm environment.

Key Responsibilities:

• Draft, revise, and finalize legal documents including correspondence, pleadings, memoranda, and court forms.

• Prepare tables of contents and authorities; perform redline comparisons.

• Manage conflict checks, open new client matters, and coordinate conflict waivers as needed.

• Assist attorneys with deposition scheduling and preparation.

• Handle e-filing in administrative, state, and federal courts; file pleadings electronically or via messenger.

• Ensure timely service of documents and follow up to confirm completion.

• Maintain and organize both physical and electronic case files in accordance with firm policies.

• Prepare and send correspondence with appropriate enclosures and accurate distribution.

• Maintain advanced proficiency in Microsoft Word, including formatting and document automation.

• Support document production and maintain client file integrity.

• Communicate effectively with clients, courts, and attorneys.

• Utilize Compulaw for calendaring and deadline tracking.

• Manage attorney calendars, appointments, and travel arrangements.

• Prepare travel and expense reimbursements.

• Respond to attorney requests for filing dates, objections, and other case-related deadlines.

• Provide backup support and assist colleagues as needed.

• Perform additional administrative tasks as assigned.

Qualifications:

• Proven experience as a legal secretary, preferably in litigation.

• Strong knowledge of court filing procedures and legal terminology.

• Proficiency in Microsoft Office Suite and legal software (Compulaw experience preferred).

• Excellent organizational, communication, and time management skills.

• Ability to work independently and collaboratively in a fast-paced environment.

• High attention to detail and commitment to accuracy.

Job Details:

• Direct Hire

• Hybrid, Mon - Fri

• Salary: $90,000 - $100,000

• This posting is a representative sample of the types of roles we typically place with our clients. Depending on the specific client, location, and role, the salary range is estimated to be $90,000 to $100,000 and benefits may include medical, dental, vision, and 401k plans.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance