Executive Assistant

Executive Assistant

Are you a seasoned Executive Assistant? LHH is seeking an Executive Assistant for our client that is in Walnut Creek, CA. The ideal candidate will be supporting the CEO in a variety of EA duties. This is a hybrid, temp-to-hire role with possibility for direct hire!

Responsibilities:

Provide seamless scheduling support for CEO

Schedule and coordinate all domestic and international travel arrangements and accommodations.

Expense management for the leadership executives including inputting, reviewing, and submitting all reports for accuracy and payment.

Plan, coordinate and execute a variety of internal and external facing meetings and off sites which may include cross functional teams and vendors.

Review, code & route invoices to appropriate leaders for approval and payment.

Prepare meeting materials ahead of time when applicable.

Assist external recruiting partners in scheduling candidate interview loops with executives.

Help with onboarding new hires; submit requests for systems access & equipment deployment.

Provide special project support to the leadership team as requested.

Manage DocuSign agreements for the leadership team & manage internal user accounts.

Handle highly confidential and/or sensitive information with discretion and tact.

Qualifications:

Minimum 5 years in administrative support

Minimum 2 years Customer Service Rep and Retail Customer Service Associate

Strong interpersonal skills

Superior attention to detail

Excellent professionalism in written and verbal communication

Proficiently Multitask

Proficient use of MS Office Microsoft Office, Google Suite, Sales Force, ZenDesk, Slack, Ship Station, ADP, WorkForce, and Dentrix

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records