An exciting opportunity has arisen for a highly organized Administrative Assistant 100% (m/f/d) to join our client team in Basel. This role has been created to support the Product Team Lead (PTL) and Product Team (PT) in daily operations and will involve a variety of tasks that extend beyond traditional administrative support. 

Our client is a leading global enterprise in the life sciences, specializing in healthcare and agriculture. They offer comprehensive on-site training; however, a scientific mindset and understanding are essential. If you thrive in a structured and scientific work environment, enjoy managing variety of tasks, and looking for a full-time job, this could be the perfect role for you.

Key Responsibilities:

Product Team Lead (PTL) and Product Team (PT) Support:

• Provide general administrative support, including coordinating projects and organizing PTL and PT meetings: invitations, time planning, and other cross-functional meetings as requested.
• Prepare and maintain PT documentation, tracking, and filing.
• Maintain a well-structured filing system that is easy to navigate.
• Manage PTL travel and expenses.
• Handle invoices and purchase orders (POs) as needed.
• Utilize project management tools to monitor progress and resource allocation.
• Support system and database management (e.g., SharePoint, Prompt, Brave) by accurately inputting data and ensuring data integrity and confidentiality.
• Process communications such as newsletters and announcements as requested.
• Maintain security groups and distribution lists.
• Provide on-site support at the Basel location.

Qualifications Required:

• Bachelor's degree or equivalent practical experience
• Preferred background in business management and/or science education.
• Previous experience in project management is preferred but not required.
• Recent graduates with a science background are also encouraged to apply; flexibility is offered in this regard.
• Capable of making decisions independently within their area of responsibility.
• Proficiency in English; German is a nice-to-have.
• Expected Behaviors:
  
  • Foster a cooperative spirit by actively participating in team meetings and effectively communicating with colleagues and cross-functional teams.
  • Show flexibility in adjusting to changing priorities or unexpected challenges in a fast-paced environment.
  • Proactively identify issues and develop solutions in collaboration with team members, providing timely updates.

Additional Information: 

• Job Title: Administrative Assistant
• Location: Hybrid (Basel location) with some majority of the time in the office
• Start Date: ASAP (Candidates available immediately preferred)
• Duration: 1 year with the possibility for an extension
• Work Volume: 80-100% (32-40 hrs/week)

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