For our client, a well-known multinational company based in Zurich, we are looking for a dynamic and flexible personality to support the Vice President HR of the company as an Executive Assistant to the Vice President (m/w/d) 100%

Your Responsibilities as Executive Assistant to the Vice President (m/w/d) 100%

• Provide executive administrative support to the chairman of the board and other members of the Executive Team as required
• Interface frequently with important internal and external stakeholders of the organization
• Manage administrative arrangements for board meetings including board committees
• Liaise with other assistants of board members and executive committee
• Manage diary
• Coordinate travel and accommodation arrangements
• Prepare documents and correspondence as required
• Answer telephone, screen callers, relay messages and greet visitors
• Process expense claims/reconciliations and invoices
• Responsive to the assistant to the board members

Your Qualification and Skills

•  At least 5 years of secretarial experience with at least 3 at senior level
• Overall computer literacy and good knowledge of Microsoft Office
• Ability to work under pressure to meet deadlines, while maintaining quality
• Strong attention to detail
• Although part-time the Executive Assistant will be required to work flexible to suit business needs
• Experience in working with highly confidential information
• Ability to anticipate issues and needs associated with diaries, travel and meeting information requirements
• Ability to work in a multi-cultural team and cooperation with variety of people across different functions to achieve results
• Effectively work with other personal assistants to support the administrative needs of members of the senior executives' teams
•  Ability to take ownership of tasks and follow them through to completion
•  Good organization skills and ability to run multi-tasks in parallel and to prioritize own work Effective communication with multiple levels in the business
• Fluent in German and English are a must have