8 HR Tools for Your Recruiting Strategy

Which HR Tools Suit Your Personnel Management and Recruiting Best? Introducing 8 Key Recruitment Tools in Our Blog.

Your goal is to efficiently manage both your personnel and recruiting processes? The right HR software can assist you with that. In this blog post, you will discover which software might be suitable for you and other uses of HR tools.

The top 25 revenue-generating HR software providers earned around two billion euros in 2022. Compared to 2021, this marks an increase of 178 million euros. According to a study by the Wolfgang Witte Institute on the HR software market, this demonstrates a continuous growth trend.

Consequently, the options are diverse. Regardless of your company's size or the objectives you wish to achieve, there is suitable software available for all requirements. To provide you with direction, we will introduce 8 HR tools.

What functionalities do HR tools have?

The primary role of HR management software is to assist HR personnel in managing employee data, organising workflows and providing information to employees. The right software can also facilitate the work in the recruiting domain.

To find the right tool for you, you should consider what exactly you expect from such software. Personio, Softgarden, and Workday are the generalists among HR programs. With these, you have three software options that can support both personnel management and recruiting.

How HR Tools Can Assist in Recruiting

In the field of recruiting, these softwares primarily aim to reduce the time spent on application processes and simplify them. This includes:

  • Applicant management and organisation
  • Workflow for job interviews
  • Onboarding

The biggest advantage of such a platform is that you typically find everything consolidated within a single program. Additionally, since most tools are cloud-based, you can access them from anywhere.

How HR Tools Can Assist in Personnel Management

In the personnel management domain, HR software aids in managing personnel-related processes. This includes:

  • Payroll
  • Timekeeping
  • Leave and absences
  • Document management

Advantages of HR Tools

Besides the advantage of consolidating crucial information, there are further reasons why you should consider acquiring such software:

Process optimisation

The software handles routine tasks for you, allowing you to focus on strategic and, importantly, personal aspects. For instance, as a recruiter, you gain more time to respond to applicants' inquiries.

Improved time management

With an enterprise-wide HR tool, employees also gain access to their own personnel data and can accordingly make adjustments themselves. This notably saves time for HR personnel.

Cost savings

By simplifying the administrative aspect, an HR tool makes personnel management more efficient and simultaneously less cost-intensive.

Comparison of 8 HR Tools

Among the numerous HR tools available, it can be challenging to select the one that aligns best with your goals. Here, we introduce some of the most common and efficient tools:

1. Personio

Personio offers an all-in-one solution for timekeeping, data management, payroll, recruiting, and various other HR processes. Particularly in recruiting, Personio provides good options for applicant data management, applicant evaluations and tracking the application process.

2. Softgarden 

The aim of Softgarden, a recruitment management software, is to optimise the application process. Softgarden includes templates for job postings and assists in CV parsing for applicant selection. Applicants no longer need to struggle with form filling as an AI securely transfers data from resumes into the portal. Additionally, the app facilitates easier decision-making within the team.

3. Workday

The cloud-based software Workday covers finance, HR, and planning areas, offering functions like recruiting, talent management, and staff planning. Depending on the company's size and needs, extensions, for instance, for financial management, can be acquired.

4. SAP SuccessFactors 

SAP SuccessFactors allows mapping the entire employee lifecycle – from application to offboarding. It consists of various modules that can be added as desired. For talent management, there are six different components, one of which is the recruiting component, encompassing easy creation of job requisition profiles, structuring application processes and managing job interviews.

5. Rexx Systems

Rexx Systems is also an all-in-one HR software. With extensive recruiting functions like CV parsing, the ability to publish job ads across multiple job boards via multiposting and providing an online assessment for applicants, this tool is an ideal solution for recruiters.

6. Greenhouse

Greenhouse offers "Structured Hiring", allowing customised job postings and reports. It aims to simplify communication between recruiters and teams and optimise the application process. You gain access to over 1,000 job boards and an alarm function enabling swift action if an applicant remains in a particular application status for too long.

7. Recruitee

Recruitee is an integrated, cloud-based applicant management system. It encompasses functions such as candidate sourcing, applicant tracking, recruiting analyses, applicant data management and more – all on a single platform. Unlike other systems, it specialises particularly in recruiting.

8. AmazingHiring

AmazingHiring specialises in tech sourcing and identifies ideal applicants using an AI algorithm. The algorithm assesses applicants' profiles based on expertise, work experience and activities. Additionally, you can send pre-made messages and simplify communication with candidates by creating a talent pool.

Checklist for Choosing an HR Tools

These questions should guide you in finding the ideal software for your company:

  • How secure are your and your employees' data? Is the tool compliant to data protection?
  • Are there various data protection settings? For instance, different access levels for admins and employees.
  • Are there options to integrate the software with commonly used tools within the company?
  • Is there the option to automate workflows?
  • Can reports and analyses be generated using the tool?
  • Are all employee documents centralised in one place?

If you are unsure about what to expect specifically from such HR software: Most providers offer demo versions. Ensure that you are aware of your requirements and goals, allowing the tools to support your work in the best possible way.

Furthermore, for personalised advice or assistance in recruiting candidates, you can contact our experts. With our specialisation in the HR sector, we bring deep industry knowledge and extensive experience to comprehensively guide you.