Data Entry

What is a Data Entry Clerk?


A large portion of Data Entry centers on collecting data, maintaining records, and entering and updating information within company databases. Data Entry Clerks have a keen eye for accuracy, top-level typing skills, and an ability to thrive under deadlines.


Date Entry Clerks work in a wide range of industries including technology, customer service, human resources, government, and hospitality. This is often an entry level job that’s supervised by a manager or senior administrator. In a smaller company, the duties of a Data Entry Clerk will spill into general receptionist duties, which include answering phones. In a larger company, they may have a very defined workflow with strict deadlines.


Education Requirements

  • High school diploma or equivalent
  • 0-2 years related experience
  • Some roles may require the completion of a certificate program
  • Some roles may require an associate’s or bachelor’s degree

Data Entry Essential Skills

  • Attention to detail
  • Excellent typing and computer skills
  • Strong organizational skills
  • Knowledge of Microsoft Office and Excel
  • Customer service skills
  • The ability to use email in a professional setting

Data Entry Roles & Responsibilities

  • Enter text and figures into company spreadsheets and/or databases
  • Handle confidential information and data
  • Maintain database by entering new and updated customer and account information
  • Establish entry priorities

Day-to-Day Duties

  • Update, manage, and organize internal files and documents like handbooks, operations manuals, and reports
  • Maintain customer accounts
  • Scan and organize documents for filing purposes
  • Process and update sales invoices
  • Identify and correct data entry errors
  • Perform general office duties like filing documents, answering phones, and ordering supplies

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