LHH Recruitment Solutions is seeking a detail-oriented and proactive Administrative Support Specialist to join a dynamic and forward-thinking organization. This position plays a key role in supporting team operations, ensuring accuracy and efficiency in administrative processes.

Key Responsibilities:

• Assist in preparing and finalizing professional proposals and reports.

• Organize, manage, and maintain digital and physical information systems.

• Assemble and distribute documentation packages to stakeholders.

• Create and maintain detailed records, reports, and templates as directed.

• Update and manage work orders and relevant documentation.

• Support data management tasks, including spreadsheets and reporting tools.

• Facilitate communication by answering calls, transferring inquiries, and assisting remote team members.

• Ensure timely updates to client information and maintain organized records.

• Distribute invoices and ensure accurate follow-up.

• Perform general office tasks, such as supply ordering and correspondence management.

• Support team members with data collection and organization for strategic decision-making.

• Handle bookkeeping tasks, including account setup and report processing.

• Provide assistance to other administrative staff as needed.

• Execute additional tasks as assigned by management.

Qualifications:

• Postsecondary education preferred.

• 3–5 years of experience in administrative or clerical roles, with a willingness to learn and grow.

• Strong organizational and multitasking abilities.

• Proficiency in commonly used software and reporting tools.

• Excellent verbal and written communication skills.

• Reliable, detail-oriented, and capable of working independently.

Expectations:

• Punctual and ready to contribute effectively each day.

• Demonstrates accuracy, thoroughness, and professionalism in all tasks.

• Maintains confidentiality and upholds organizational standards.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance