Legal Receptionist

Overview: We are seeking a highly organized, detail-oriented, and self-motivated Legal Receptionist to support the administrative and client service functions of our client. This role will provide crucial assistance to ensure the smooth and efficient operation of the firm by managing incoming client calls, assisting with front desk coverage, and handling various organizational and administrative tasks. The ideal candidate will exhibit professionalism, effective communication skills, and a commitment to contributing to the firm’s success. Key Responsibilities:

• Provide administrative support to ensure the efficient day-to-day operations of the firm.
• Handle intake of potential client calls, gather case information, and direct relevant details to attorneys and paralegals.
• Cover front desk duties during breaks, absences, or vacations, managing phone calls and greeting clients and visitors.
• Assist in running conflict checks, preparing new matter reports, and opening new client files; organize and close outdated files.
• Support the firm’s bookkeeper as needed with client accounts, preparing checks, and processing payments.
• Act as a runner for various tasks, including delivering deposits to the bank, dropping off mail, or running items to the courthouse or other firms.
• Manage outgoing and incoming mail, ensuring timely distribution and handling.
• Maintain cleanliness and organization in the breakroom, lobby, and conference rooms; prepare and clean up conference rooms before and after meetings.
• Assist attorneys and paralegals with client matters, including file management and client communication.
• Monitor office equipment, ensuring copy machines are stocked and functioning; maintain office supplies and place orders when necessary.
• Serve as a notary and witness for estate document signings when required.

Qualifications:

• Strong organizational skills and ability to manage multiple tasks efficiently.
• Excellent communication skills, both written and verbal.
• Professional demeanor and customer service orientation.
• Ability to work independently with minimal supervision.
• Familiarity with office equipment and basic bookkeeping tasks is a plus.
• Notary public certification (or willingness to obtain certification).

Details:

• Employment type: Contract to Hire
• Compensation: $18-21/hr

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Pay Details: $18.00 to $21.00 per hour Search managed by: Jordan VanBeek

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance